Medical transcription outsourcing: Helps improve healthcare services

Medical transcription is the process of converting the audio records of the patient-healthcare professional encounter into a text format. Medical transcription plays an important role in providing support to the healthcare process. Outsourcing medical transcription provides the following benefits:

• By reducing costs: Outsourcing medical transcription to a professional medical transcription service provider helps the healthcare facility to restrict cost of transcription. Usually the medical transcription service provider would be quoting a rate that is based on a particular rate, per line of transcription. This limits the cost to just cost per line of transcription. Moreover the extra costs incurred for varying volumes of transcription, holiday and weekend transcriptions would be curbed. The medical transcription service provider could provide a complete solution for the complete medical transcription needs of the healthcare facility.

• By providing timely and accurate information: Timely and accurate information is essential for the healthcare professional to make informed decisions. By providing medical transcription services that are accurate and timely, the service provider would be aiding the healthcare professional in the healthcare process. The healthcare professional can make informed decisions rather than depend on memory or guesswork. A well-transcribed report is especially useful, when it involves a long-term treatment plan or when the patient is not in a position to provide pertinent information or when further referrals/tests are required.

• By conserving healthcare facility resources: By outsourcing medical transcription the healthcare facility can conserve many of its precious resources like capital outlay, management staff, real estate, utilities, Information technology, advertising budgets and also time of the healthcare professionals.

• By allowing healthcare professionals to optimize their limited time: Outsourced medical transcription services would allow the healthcare professional to utilize their time optimally. Many medical transcription service providers allow healthcare professionals to retain familiar modes of dictation this helps them save time. Moreover technology features like automatic uploads, downloads, powerful archiving, remote printing and faxing options help the healthcare professionals conserve their time, which would have otherwise been utilized for these functions.

• By improving the receivables cycle: Medical transcription is the first step in the process of reimbursement, by providing accurate and timely information. When medical transcription is outsourced to a professional medical transcription service provider, information is available in a timely and accurate manner, thus quickening the receivables cycle.

• By providing protection against litigation: Outsourcing medical transcription to a professional medical transcription service provider ensures that the information from the patient-healthcare professional encounter is captured accurately, and the confidentiality of this data is protected during the process. This ensures that there is no breach of security ensuring zero legal hassles. The transcripts also provide valuable backup for the treatment plan administered including dosages, procedures etc, forming a valuable part of the evidence against malpractice.  

Medical transcription is a valuable service that aids the process of healthcare Outsourcing medical transcription to the right service provider can help improve the efficiency, decrease cost of transcription and quickens the process of reimbursement.

TransDyne is a professionally managed medical transcription service provider that has been in the business of providing outsourced medical transcription services for over a decade.

TransDyne offers medical transcription at reasonable prices, done by expert medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use.

To benefit from outsourced medical transcription services by TransDyne, click here

Medical transcription: Anticipating the needs of healthcare facilities

Outsourcing medical transcription to the right service provider has many advantages. The more obvious ones being accurate, timely, economical and secure creation of records. Apart from the obvious, outsourcing medical transcription has many strategic advantages, one of them being the service provider tailoring their services according to what the healthcare facility may require.

It is a well-known fact that the healthcare field is constantly evolving, new things are being discovered on a daily basis, both in terms of new ailments as well as new remedies in the form of medication, procedures, therapies and surgery methods. It is important that the person/s documenting the patient records be well versed with the latest developments. Moreover the norms for documentation as well technological changes in the medical transcription field also keep evolving. All these need to be incorporated without incurring additional costs.

How does outsourcing medical transcription help healthcare facilities cope up with the changing environment?

Outsourcing medical transcription can help healthcare facilities cope up with the changing environment by anticipating their needs and tailoring their services accordingly.

Solutions are provided for changing needs of the healthcare facilities by the following methods: 

·       Training methods: Training methods adopted by the medical transcription service provider have impact on the following areas.

a)    Coping with varying volumes:  By constantly recruiting and maintaining a large team of medical transcriptionists, the medical transcription service provider would be able to maintain accuracy levels and meet turnaround time commitments even with huge influx of patients.

b)    Dealing with specialties: A medical transcription service provider that creates specialist medical transcriptionists by training them in one or two specialties enables them to cope varying needs of the healthcare facilities, when new specialties are added. Moreover updating the medical transcriptionists on the latest developments in the particular specialty becomes more efficient. The medical transcriptionists are well versed with the terminology used and with the formats required enabling them to meet the highest standards of accuracy within optimum turnaround time.

·       Adopting technology: Technology adopted by the medical transcription service provider has impact on the following areas:

a)    Flexible uploads and downloads: Medical transcription uses technology for dictation, uploading of audio files and downloading of finished transcripts. The technology used by the medical transcription service provider needs to be advanced to cope with all these needs and at the time need to be easy to use. 

b)    Powerful archiving: Healthcare facilities have a huge number of healthcare professionals dictating sizable volumes of dictation on a daily basis. The healthcare facility would also be receiving huge volume of transcribed files on a daily basis. Tracing these files, dictated as well as transcribed at any given point of time can be very difficult. Anticipating this the service provider needs to use a system which has powerful archival features to enable all these functions.

c)     Security:  Security of data during transmission is on of the main concerns of healthcare facilities. Technology used by the service provider needs to provide for the security of data at all levels.

d)    Integration with EMR: Adoption of EMR needs that the service provider has HL7 interface to enable transmission of data into the EMR system without additional investment.

TransDyne is a professional medical transcription service provider that has always anticipated the needs of healthcare facilities and also incorporated the latest developments in the field of healthcare, while offering outsourced medical transcription solutions to healthcare facilities.

TransDyne offers medical transcription at reasonable prices, done by expert medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use.

To avail outsourced medical transcription services from TransDyne, click here.

Medical transcription: How does outsourcing help increase cash flow?

Outsourcing is the process of obtaining certain services through an outside service provider. Usually the services that are outsourced are essential services that form part of the costs. Outsourcing is a good method to cut down costs and sharpen focus on the core business.

Medical transcription is the process of creating medical records of the patient -healthcare professional encounter. Though medical transcription is an essential part of the healthcare process and plays an important role in the receivable cycle, it is not part of the core competence of the healthcare facility. Outsourcing medical transcription to a professional service provider is a cost effective method of record creation in a timely, accurate and secure way.

Apart from the obvious advantages of outsourcing medical transcription, there is the added advantage of increased cash flow.

How does outsourcing of medical transcription services improve cash flow?

• By restricting cost of transcription: Outsourcing medical transcription limits the cost of transcription to the cost per line of transcription. There is no wastage of idle production capacity during slack times and no extra expenses for medical transcription when the patient influx is high. A professional medical transcription service provider would provide a package deal including weekend and holiday transcription requirements.

• By reducing investment in infrastructure: Outsourcing medical transcription eliminates the need for investment in capital investment like computers, furniture, and servers with regard to medical transcription. The healthcare facility can channel these funds for other purposes.

• By reducing expenses in utilities: In-house transcription would incur a large expense in terms of utilities like power, Internet etc. by outsourcing medical transcription the cost of utilities would be dramatically reduced, thus improving the cash flow.

• By shortening the receivables cycle: It is a known fact that the medical record of the patient is the basis for coding and billing and medical transcription is the process of creating these records. Timely medical transcription accelerates the process of reimbursement, thus improving cash flow. 

TransDyne is a professionally managed medical transcription service provider that has been providing outsourced medical transcription services for over a decade.  TransDyne provides medical transcription services, which are tailored to suit the specific needs of different healthcare facilities. Apart from increasing the cash flow of a healthcare facility, the advantages of outsourcing medical transcription to TransDyne are:

• Accuracy of above 99%
• Turnaround time of 24 hours with an option of 4-12 hours for STAT reports
• Data transmission through secure channels
• HIPAA compliance by use of secure technology, processes, people and infrastructure.
• No dilution of quality and security by use of subcontractors
• Reasonable and fair pricing ensuring enormous savings.
• Flexible modes of dictation
• Technology that not only enables automatic upload of files, download of files, powerful archiving, easy EMR integration, but also easy to use.
• Remote printing and Fax solutions
• 24/7 customer interaction to solve any issues that may arise
• Free trial for a limited period without any obligatory signup. 

To know more about the advantages of outsourcing medical transcription to TransDyne, please click here.

Medical transcription: Outsourcing advantages

When it comes to medical transcription needs of a healthcare facility, there are various options available to them. They could choose to go in for an in-house transcription team or engage Independent contractors, or engage the services of a medical transcription service provider. Sometimes healthcare facilities choose to have a combination of all three.

However outsourcing medical transcription needs on a turnkey basis to a professional medical transcription service provider has a lot of advantages. Once the expertise of the medical transcription service provider has been evaluated in terms of accuracy, turnaround time, security, technology and the flexibility of services, there are many advantages to outsourcing medical transcription the right way.

Given below are some of the advantages of outsourcing medical transcription:

1.     Saving time: By outsourcing medical transcription, the administrative staff of the healthcare facility as well the healthcare professionals can organize their limited time better to focus on the core business; that of providing quality care.

2.     Saving resources: Outsourcing medical transcription frees up resources like Information technology, real estate, working capital, management personnel etc. These resources can then be utilized more optimally.

3.     Savings on infrastructure: Having medical transcription in-house would require infrastructure like real estate, computers, utilities etc, which would have to be dedicated to medical transcription. By outsourcing medical transcription, investment on this infrastructure could be saved.

4.     Saving on efforts: A lot efforts are needed from people at every level, when medical transcription is executed in-house or through the use of independent contractors. Activities like recruitment, training requires a lot of effort. Outsourcing medical transcription makes sure that these efforts are channeled more productively.

5.     Less strain on internal resources: Due to increasing costs, decreasing percentage of reimbursements, and limited budgets, it has become increasingly challenging to manage internal resources. Outsourcing medical transcription lessens the strain on internal resources.

6.     Gaining from the expertise of the provider: Outsourcing medical transcription has the advantage of the healthcare facility gaining from the expertise of the medical transcription service provider. The experience and expertise of the medical transcription service provider add to the other benefits of outsourcing.

7.     High quality of service: As more and more resources of the healthcare facility are freed, the focus on providing quality services would improve, thereby enhancing the quality of service.

8.     Flexibility of choice: One of the major advantages of outsourcing medical transcription is the flexibility of services provided. The onus of having to organize medical transcription services for varying influx of patients, holiday transcription and weekend transcription needs is on the service provider.

9.     Increase shareholder value: With the minimization of costs, profits are maximized thus increasing shareholder value.

10. Streamlined and improved operations: With one of the vital functions in the healthcare process, being taken care of, the administration of the healthcare facility is free to focus on other areas. This helps streamline and improve operations.

11. Being competitive: The ability to cut costs without affecting the quality and turnaround time of medical reports, gives a competitive edge to the healthcare facility.

12. Improvement and expansion of services: With huge cost saving benefits and improvement in efficiency, by outsourcing medical transcription, the healthcare facility, improvement and expansion plans become a reality.

13. Improvement in cash flow: Medical transcription is the first stage of the receivables cycle. Outsourcing medical transcription ensures that the turnaround time is reduced, thus quickening the receivables cycle. This in turn improves the cash flow.

Apart from all the above strategic advantages, outsourcing medical transcription needs to a professional medical transcription company like TransDyne has benefits like quality medical transcription at reasonable prices, done by expert medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!

To avail outsourced medical transcription services from TransDyne, click here.

Medical transcription: Flexible services

It is a constantly changing world, needs are also constantly changing. It is the onus of the service providers to be flexible to meet the changing requirements of their target customers. Medical transcription is a service that has been allied with the healthcare sector by converting the audio records of the patient-healthcare professional encounter into text format. To fulfill the varying needs of the healthcare sector it is important that medical transcription services be flexible.

What are the factors that could affect medical transcription?

• Varying influx of patients: The influx of patients is not something that can be predicted. It is important for medical transcription service providers to be prepared for varying volumes of transcription depending on the inflow of patients.

• Turnaround time requirements: Different specialties have different turnaround time requirements. Sometimes the healthcare professional may require the report to be transcribed instantly and sometimes a time lag does not affect the process of healthcare. A medical transcription service provider has to be in a position to meet the varying turnaround time requirements

• New specialties being added to existing healthcare facilities: A medical transcription service provider may be used to transcribing only for certain specialties. When new specialties are added the medical transcription service provider has to develop competency in transcribing for the new specialty as well as keeping up with the current demands. 

• Expansion plans: Healthcare facilities may have plans to expand geographically as well as in other ways. This could mean that the medical transcription service provider needs to adjust to various new factors like new healthcare professionals, new specialties, new formats, different accents, different time zones, different turnaround time expectations and even different systems

• Different formats required by different specialists:  Medical transcription service providers have to keep up with the demands of different formats of reports required by different specialists.

• New developments in the field of healthcare: Healthcare is a field that has constant developments. This could be in the form of discovering new ailments, new therapies and invention of new drugs and procedures. A competent medical transcription service provider has to constantly update its’ team of medical transcriptionists to enable them to provide expert medical transcription services.

• Adoption of EMR: Healthcare facilities may decide to implement an EMR/EHR system. This would require a medical transcription service provider to enable entry of information into the EMR/EHR via HL7 interface.

• Adoption of voice recognition software: Sometimes the medical transcription service provider has to adopt the role of proofreader/editor when healthcare facilities have adopted voice recognition software for their medical transcription needs.  

Being associated with healthcare, medical transcription services have to be flexible to meet the varying needs.

TransDyne, a leader in medical transcription believes in being flexible to meet the varying needs of healthcare facilities.

TransDyne has a team of expert medical transcriptionists who have trained to be domain experts in various specialties; this ensures that medical transcription needs for new specialties added are handled expertly.

TransDyne has the technology in place to handle HL7 interface for EMR/EHR

adoption.

TransDyne can handle varying turnaround time requirements as well any specific formats required by healthcare professionals.

Outsourcing to a company like TransDyne, which is a leader in the medical transcription industry provides numerous benefits like medical transcription services with 99% accuracy, a guaranteed turnaround time of 24 hours with an option of 4-12 hours for STAT reports, technology that is advanced but easy to use and transcription through secure channels to ensure HIPAA compliance.

To avail flexible medical transcription services from TransDyne, click here.

Medical transcription: Specialty services for Oncology

Oncology: “Onco” derived from an ancient Greek word meaning bulk, mass or tumor and suffix  -logy meaning study of; is a branch of medicine that deals with tumors (Cancer). A medical professional who practices oncology is an Oncologist.

Oncology is concerned with:

• The diagnosis of any cancer
• Therapy, like surgery, chemotherapy, radiotherapy and other modalities.
• Follow-up of cancer patients after successful treatments
• Palliative care of patients with terminal malignancies.
• Screening efforts as a means of early detection. 

Oncology medical transcription involves the transcription of audio records dictated by oncologists’ and other related healthcare professionals’ encounter with patients. Knowing that it takes a specialist to take care specialist medical transcription needs, TransDyne has trained a team of medical transcriptionists in the language of oncology.  This has enabled the medical transcriptionists to become domain specialists.

How does specialty training in oncology medical transcription affect accuracy levels?

Specialty training in oncology medical transcription helps the medical transcriptionists produce quality work from the very beginning.  The medical transcriptionists are familiar with the terminology, therapies, procedures and drugs related to oncology. Due to the specialty training in oncology medical transcription the medical transcriptionists are able to achieve accuracy of above 99% maintaining the integrity of information captured.

How does specialty training in oncology medical transcription affect turnaround time?

Specialty training in oncology medical transcription enables the medical transcriptionists to produce high quality transcripts within the turnaround time guaranteed. Due to the familiarity with the language of oncology, the medical transcriptionist need not spend much time researching difficult terms in the Internet. Due to the higher levels of accuracy the number of quality checks required are less thus reducing turnaround time.

How does specialty training in oncology medical transcription affect pricing?

Specialty training in oncology medical transcription increases the productivity of the medical transcriptionists and decreases the time required for frequent quality checks thus bringing down the cost per line of transcription. The healthcare facility benefits from the economies of scale.

Oncology medical transcription from TransDyne not only has the benefits of accuracy above 99%, turnaround time of 24 hours and reasonable prices, it has other benefits like:

• Security: One of the main concerns that healthcare facilities have is regarding the security of data. During the medical transcription process, data is transmitted back & forth; the protection of data during this process is vital. TransDyne ensures security of data by taking on a three pronged approach, which involves security measures with regard to technology, people and processes. This ensures the confidentiality of data is protected at all stages.

• Flexible modes of dictation: Realizing that time is a precious commodity for healthcare professionals, TransDyne has made it possible for them to retain familiar modes of dictation enabling to manage their time for maximum productivity. 

• Benefits of advanced technology: TransDyne offers healthcare facilities the benefit of advanced technological features like automatic uploads of dictation; automatic downloads of finished transcripts, remote printing & faxing, power archiving facilities and HL7 integration etc at no extra costs. 

To know more about superb oncology medical transcription services by TransDyne, click here. 

Medical transcription services for Podiatry

Podiatry is branch of healthcare devoted to the study, diagnosis and treatment of disorders of the foot, ankle and lower leg. A podiatrist is a doctor of Podiatric medicine is also known as podiatric physician or surgeon, qualified by his education and training to diagnose and treat conditions affecting the foot, ankle and related structures of the leg. Podiatrists are uniquely qualified among medical professionals to treat the foot and ankle based on their education, training and experience.

Medical transcription is a service allied with the field of healthcare by creating accurate, timely and reasonably priced records of the patient-healthcare professional encounter. To provide medical transcription based on all the parameters, medical transcriptionists needs to be well versed in the language of medicine, along with listening skills, keyboarding skills and research abilities.

Having acknowledged that catering to special needs requires a higher level of expertise, TransDyne has geared their training practices to meet these needs. TransDyne has formed special teams of medical transcriptionists who are trained in specific specialties, to make them domain experts in that specialty. TransDyne has a team of medical transcriptionists who have been trained in podiatry to enable them to podiatry medical transcription services.

How does specialty training in podiatry medical transcription affect accuracy?

Specialist training in podiatry ensures that the medical transcriptionist is well versed in the terminology and the procedures used in podiatry, thus ensuring that the complex terminology is easily understood by the medical transcriptionists, ensuring that the highest levels of accuracy are maintained from the very beginning.

How does specialty training in podiatry medical transcription affect turnaround time?

Specialist training in podiatry medical transcription enables medical transcriptionists to not only achieve high levels of accuracy but also enables them to meet the turnaround time committed. Moreover due to the high level of accuracy, the need for more number of quality checks are reduced, thus reducing turnaround time.

How does specialty training in podiatry medical transcription affect pricing?

The productivity of the medical transcriptionist are high, the accuracy levels are high and the need for quality checks are lowered, thus reducing the cost per line of transcription. The client benefits in terms of cost saving due to the expertise of the medical transcriptionists.

 

Apart from meeting the commitments of higher levels of accuracy and turnaround time, at lower prices, Podiatry medical transcription by TransDyne has the following benefits:

Data Security: TransDyne ensures Data security by incorporating security measures like 128-bit data encryption, multi-tiered application architecture, design level security, safeguards, firewall protected networks, sterilized e-mail servers, denial of access procedure and multi modal alerts.

TransDyne further ensures data security by ensuring that data doesn’t leave its premises physically. To ensure secure Medical Transcription all the transcription is done in TransDyne’s premises and the premises are secured through appropriate security measures. TransDyne meets and exceeds all the HIPAA regulations.

Technology: TransDyne believes that the technology used for medical transcription like uploading dictation and downloading finished transcripts should be advanced to ensure reliability, but very easy to use requiring very less or no training. TransDyne also has a system with powerful archival features enabling the healthcare professional to easily trace old records. TransDyne also facilitates HL7 interface for interacting with other systems.

To benefit from Podiatry medical transcription services by TransDyne, click here.

Medical transcription: A case study for outsourcing

Dr.Williams, 37, was based in New Jersey in an upscale neighborhood. He was a general physician and had a well-established practice. He had a small clinic right next to his home, a staff of two, a nurse and a receptionist cum secretary. He also had a part time accountant who took care of filing reimbursement forms, bank work and tax filing.

The nurse, Sarah would help him with initial information collection like patient name, social security number, details of the healthcare plan, demographics and assisted him while examining patients, administering injections, checking blood pressure etc. The receptionist/secretary Jane was in charge of scheduling patients, handling patients when they came in and transcribing the doctors notes once he had finished dictating his notes.  

Dr.Williams found that he was constantly juggling things, and he could never find the information he wanted on time. He could not actually find fault with Jane as she seemed to be overloaded with work. She constantly seemed to be juggling phone calls, people in the reception, typing out files and maintaining the filing system. He was also informed by Robert the accountant that his fund flow was low, as filing for claims seemed to take an inordinate time, owing to the fact that he could never find information on time.

Dr.Williams would observe whenever there was an additional influx of patients he would receive reports as late as seven days including for those patients for whom he had ordered further tests. This would hinder him from making the appropriate treatment plans. He would find himself relying on scribbled notes, his own memory and the inputs provided by his nurse. And one day he was stunned to observe a patient craning her neck to try and read from the computer trying to view what Jane had typed. When he looked at the screen himself, he was flabbergasted to observe it was a file about a well-known patient of his who was having some rather embarrassing health problems.

He would also find that he had lesser time to spend with his family due to the fact that an inordinate amount of his time was spent looking for information in the patient records and then correcting wrong entries. He would question Jane about it only to be told that she only had so much time to do everything. Sometimes he would find that whole tapes of his recordings had been misplaced and therefore big chunks of information would be missing from Patient records, sometimes entire files would be missing.

He tried to outsource the excess work of transcription to an independent contractor (IC) and soon found that the rates were high and he had to spend a lot of time explaining to the IC what he ‘actually’ wanted. He also was not assured of uninterrupted services during weekends and Holidays. In addition, more time was spent on coordinating the files transcribed by his secretary and those transcribed by the IC.

And when claims were filed for reimbursement, he would find that it was very difficult to bill the patient for the rejected amount of the claim as too much time had passed since the patient’s visit.

One day he got in touch with TransDyne (www.transdyne.com), a full service medical transcription provider. The people at TransDyne heard his office woes and offered to take care of his medical transcription needs. He was not sure but decided to listen to their offer. TransDyne offered him a medical transcription plan with the following benefits:

·       He could retain his current mode of dictation

·       Transcribed files would be returned with a turnaround time of 24 hours. If he required STAT files sooner, they could be returned within 4-12 hours.

·       The files would have a guaranteed accuracy of above 99%

·       All his weekend and holiday transcription work would be covered.

·       He would be provided with the benefits of an online system, which would help him trace his dictations and transcribed documents easily. His dictations would be uploaded automatically and he would have the options of printing finished documents automatically, if required

·       The information would be completely secure

·       The cost per line of transcription would be 10 cents per 65-character line

·       Any specific formats and templates he wanted could be incorporated

·       Medical transcriptionists who were specifically trained in his specialty would transcribe his files

·       TransDyne had the ability to transmit information from the transcribed files into an EMR system if required

·       TransDyne would offer him a free trial period to enjoy their services before deciding to sign with them

·       He could talk to TransDyne’s customers who had benefited from similar services

Dr.Williams checked with a couple of satisfied customers and decided to avail a free trial of TransDyne’s medical transcription services. He was pleasantly surprised at how easy and convenient it was.  In case he or his staff had any queries TransDyne would attend to them immediately. He was thrilled to see that his medical transcription costs had come down by nearly 50%. Information was available on time and was captured accurately. The technology features offered by TransDyne made life easier, by making it easy to locate any information. He was also happy to observe that the entire process was secure. Dr. Williams decided to sign a contract with TransDyne to avail their services

In the next few weeks, Robert informed him that his funds flow had improved and reimbursements were happening faster because they were now able to file claims much sooner than they were doing earlier.

To avail the advantages of outsourced medical transcription services by TransDyne click here.

Medical transcription: Understanding cost

Medical transcription is the process of converting audio files of the patient-healthcare professional encounter into text format. These records form a part of the permanent patient record and are used for various purposes, including coding and billing for the purpose of reimbursements. Medical records are a valuable resource to the healthcare professional for providing quality healthcare on a timely basis.

In spite of being an important part of the healthcare process and an accelerant of the receivables cycle, medical transcription is one of the cost factors. To understand the cost of medical transcription it is important to evaluate all options available for availing medical transcription and evaluate the cost components of each method.  A healthcare facility can avail medical transcription services by the following means:

By having an in-house transcription team: To calculate the cost per line of transcription under this method, the healthcare facility needs to include indirect costs like cost of real estate, overheads, utilities, managerial/supervisory costs, cost of training, cost of repairs & maintenance, cost of weekend & holiday transcription, cost of IT along with the direct costs like Salaries and benefits paid to the medical transcriptionists. Factors like cost of overtime and loss of productivity during slack hours also need to be added to arrive at realistic costs.

By having independent contractors working for them: To calculate the costs under this method, apart from the cost per line of transcription, factors like cost of coordination of transcription activities, cost of in-house IT towards medical transcription, server costs for upload & download of files, cost of equipment & software provided to the Independent contractors, cost of security measures, needs to be added to arrive at the actual cost per line of transcription.

By outsourcing to a professional medical transcription service provider: Under this option the cost per line of medical transcription is clearly defined by the service provider. However the medical transcription service provider needs to evaluate on the accuracy, turnaround time, security, technology used and the billing method before arriving at the final costs.

By having a combination of the above methods: Using more than one source to meet medical transcription needs can lead to complexities like different methods of billing, different methods of calculating accuracy, different technology used by different providers, cost of coordination and the additional cost of ensuring security of data. This method could probably create confusion and additional work. 

In conclusion, it can safely be said that outsourcing to a professionally managed medical transcription company can help the healthcare facility curb costs and limit it to the cost per line of transcription. However while doing so, care needs to be taken to evaluate the medical transcription service provider on the following:

·       Billing method

·       Security measures taken by the medical transcription service provider

·       Quality measures to obtain accuracy

·       Turnaround time

·       Technology

TransDyne is a professionally managed medical transcription service provider.

Fair and transparent method of billing: TransDyne uses the character line method of billing. This method is measurable, verifiable, definable, consistent and fair & honest. TransDyne takes care to explain the billing method in detail at the very beginning so that both parties understand all the components of cost.

Secure medical transcription: TransDyne ensures security of confidential patient data by securing technology, infrastructure and people & processes. The methods used by TransDyne to ensure security of data not only meet HIPAA standards but also exceed them.

 

Accuracy of above 99%: TransDyne ensures accuracy levels by training their medical transcriptionists in one or two specialties making them domain experts enabling to transcribe at top quality. TransDyne further adopts a four level quality check method to attain maximum accuracy.

Turnaround time of 24 hours: TransDyne ensures turnaround time using the right technology, the right training method and the right people.

Technology that is advanced but easy to use: TransDyne believes in using the latest technology with features like automatic uploads & downloads, archiving and HL7 integration that is easy to use. 

To know more about low cost quality medical transcription services by TransDyne click here.