Medical transcription outsourcing: Physical therapy

Physical therapy is a healthcare profession that provides treatment to individual to develop, maintain and restore maximum movement and function throughout life. This includes providing treatment in circumstances where movement and function are threatened by aging, injury, disease or environmental factors. Physical therapy is concerned with identifying and maximizing quality of life and movement potential within the spheres of promotion, prevention, treatment/intervention, habilitation and rehabilitation. This encompasses physical, psychological, emotional, and social well-being. It involves the interaction between physical therapist (PT), patients/clients, other health professionals, families, caregivers, and communities in a process where movement potential is assessed and goals are agreed upon, using knowledge and skills unique to physical therapists

Physical therapists use an individual’s history and physical examination to arrive at a diagnosis and establish a management plan and when necessary incorporate the results of laboratory and imaging studies.

Physical therapy medical transcription involves the transcription of audio records dictated by physical therapists’ and other related healthcare professionals’ encounter with patients. To be able to provide medical transcription services of optimum accuracy and turnaround time, the medical transcriptionists working on the audio files need to be familiar with the procedures, terminology and drugs used in Physical therapy.

Acknowledging that medicine is a vast field having numerous specialties, and the transcription of each specialty requires a familiarity with the language associated with this specialty, TransDyne has decided to create specialty medical transcriptionists. This means that medical transcriptionists are trained in the transcription of one or two specialties enabling them to serve the transcription needs of the specialists better.

How does specialty training in Physical therapy medical transcription affect accuracy levels?

Specialty training in Physical therapy medical transcription helps the medical transcriptionists produce quality work from the very beginning.  The medical transcriptionists are familiar with the terminology, tests, procedures and drugs related to Physical therapy. Due to the specialty training in Physical therapy medical transcription the medical transcriptionists are able to achieve accuracy of above 99% maintaining the integrity of information captured.

How does specialty training in Physical therapy medical transcription affect turnaround time?

Specialty training in Physical therapy medical transcription enables the medical transcriptionists to produce high quality transcripts within the turnaround time guaranteed. Due to the familiarity with the language of Physical therapy, the medical transcriptionist need not spend much time researching difficult terms in the Internet. Due to the higher levels of accuracy the number of quality checks required are less thus reducing turnaround time.

How does specialty training in Physical therapy medical transcription affect pricing?

Specialty training in Physical therapy medical transcription increases the productivity of the medical transcriptionists and decreases the time required for frequent quality checks thus bringing down the cost per line of transcription. The healthcare facility benefits from the economies of scale.

Physical therapy medical transcription from TransDyne not only has the benefits of accuracy above 99%, turnaround time of 24 hours and reasonable prices, it has other benefits like:

• Security: One of the main concerns that healthcare facilities have is regarding the security of data. During the medical transcription process, data is transmitted back & forth; the protection of data during this process is vital. TransDyne ensures security of data by taking on a three pronged approach, which involves security measures with regard to technology, people and processes. This ensures the confidentiality of data is protected at all stages.

• Flexible modes of dictation: Realizing that time is a precious commodity for healthcare professionals, TransDyne has made it possible for them to retain familiar modes of dictation enabling to manage their time for maximum productivity. 

• Benefits of advanced technology: TransDyne offers healthcare facilities the benefit of advanced technological features like automatic uploads of dictation; automatic downloads of finished transcripts, remote printing & faxing, power archiving facilities and HL7 integration etc at no extra costs.

To avail superb Physical therapy medical transcription services from TransDyne, click here.

Medical transcription outsourcing: Reliable services

The role of medical transcription in the healthcare process cannot be overlooked. Medical transcription plays an important role in the creation of medical records of patients by converting audio files of the patient-healthcare professional encounter into a text format. Combining expertise of the service provider and appropriate technology, creation of medical records is done with maximum accuracy & security, minimum turnaround time and at reasonable prices.

Creation of medical records plays an important role in the following areas of the healthcare facility:

• Patient care
• Referrals/ tests/procedures/ therapies
• Risk management by providing record of allergies, interaction of drugs
• Statutory requirements
• Evidence in case of litigation
• Coding and billing for reimbursement purposes
• Research
• Providing preventive care

An easy and cost-effective of ensuring the creation of accurate and timely medical records is to outsource medical transcription. However while outsourcing medical transcription it is important to ensure that the medical transcription company is reliable.

What is meant by reliable medical transcription services?

The word “reliable” has been defined as an entity that can be relied upon for being consistent, dependable and trustworthy. A reliable medical transcription service provider would have to meet the same criteria of being consistent, dependable and trustworthy.

What is meant by consistent medical transcription services?

• Accuracy: Accuracy of the information captured in the patient records is very important for both the operational as well as the commercial aspects of the healthcare facility. Accuracy needs to be consistently maintained at very high levels, using skilled specialist medical transcriptionists and multiple level quality checks to ensure consistent quality

• Billing methods: The billing methods used by the medical transcription service provider influences the pricing of services. It is important for the service provider to define the components of pricing and consistently use the same methodology, ensuring everyone is on the same page.

What is meant by dependable medical transcription services?

• Turnaround time: To be considered dependable, medical transcription services need to meet the turnaround time commitments given by them. Along with accuracy of the data, turnaround time plays a very important role in providing quality healthcare and speeding up the receivables cycle

• Technology: Technology is an important component of dependable medical transcription. Technology is important both for maintaining turnaround time commitments as well as securing confidential patient data during the medical transcription process.

What is meant by trustworthy medical transcription services?

• HIPAA compliance: While outsourcing medical transcription it is important for the healthcare facility to determine the capability of the medical transcription service provider in maintaining HIPAA compliance. To determine whether a medical transcription service provider is trustworthy, the service provider needs to be evaluated on the measures taken to ensure HIPAA compliance with regard to technology, processes, infrastructure and people.

While outsourcing medical transcription it is important to take the time to assess the reliability of the medical transcription service provider.

TransDyne is a reliable medical transcription company that meets all the criteria of being consistent, dependable and trustworthy.  TransDyne offers:

• Accuracy of above 99%
• Low costs by using the “character method” of billing
• Turnaround time of 24 hours, with an option of 4-12 hours for STAT files
• Advanced technology that is easy to use
• Secure HIPAA compliant medical transcription by securing technology, processes, infrastructure and people.

To avail reliable medical transcription services from TransDyne, click here

Outsourced medical transcription services and patient care

The primary goal of every healthcare facility is to maximize profits while providing quality healthcare. Achieving this goal would require a three-pronged approach:

• Increase focus on quality healthcare
• Decrease expenses towards activities that are not part of the core process
• Accelerate cash flow

Outsourced medical transcription has a role to play in all the three steps involved in achieving the goal of the healthcare facility.

What role does medical transcription play in increasing focus on quality healthcare?

Apart from the qualification and expertise of the healthcare professional, one of the main inputs for quality healthcare is accurate information. Outsourcing medical transcription ensures that the medical records are created accurately and on time by expert medical transcriptionists who are well versed in the language related to the specialty of the healthcare professional. This ensures that all the details of the patient-healthcare professional encounter are captured completely and accurately.

The information captured in patient records aids the healthcare professional by providing information on the following:

• A brief about the patient history and physical examination
• Existing health conditions if any
• Information on the current medication used and allergies if any
• Past symptoms and diagnosis
• Drugs/procedures/tests/therapies prescribed
• Results of tests
• Progress made by the patient

What role does medical transcription play in decreasing expenses towards non-core activities?

One of the main benefits of outsourcing medical transcription is that it not only reduces the cost per line of medical transcription, it also allows the healthcare facility to maximize focus towards providing quality healthcare. Resources like cost of direct employees, management staff, real estate, capital expenses for transcription equipment, cost of utilities for in-house transcription, Information technology (IT) for in-house transcription, and working capital requirements for transcription in-house can be redirected for other uses.

What role does medical transcription play in accelerating cash flow?

Medical transcription is the first step in the receivables cycle. By outsourcing medical transcription, patient records are created accurately and on time. Speedy creation of records ensures that the process of reimbursement is quickened, leading to shortening of the receivables cycle. This helps accelerate the cash flow.

It can be concluded that outsourcing medical transcription helps the healthcare facility focus on providing quality healthcare; helps reduce expenses and speeds up the reimbursement process. To reap maximum benefits of outsourcing medical transcription, a healthcare facility needs to evaluate the medical transcription service provider based on the following criteria:

• Accuracy: This means the percentage of accuracy of the completed transcripts vis-à-vis what was dictated. A minimum of 99% and above would be acceptable.

• Turnaround time: Turnaround time refers to the time taken to revert the transcribed report to the healthcare facility. A turnaround time of not more than 24 hours for normal reports and 4-12 hours for STAT reports would be considered ideal.

• Data security: The service provider being outsourced to should be HIPAA and HITECH compliant. The medical transcription service provider has to have adequate security measures to ensure that the confidential data transmitted back and forth is safe and secure.

• Pricing: This is one of the main benefits that a healthcare facility hopes to have, from the outsourcing option. Pricing should be fair and reasonable for the services rendered. Pricing method should also be transparent and simple so that both parties can verify the same at any stage of the process

• Technology: The technology used by the medical transcription company should not only secure but should also be easy to use, without having to require extensive training.

TransDyne is a leading medical transcription company, providing medical transcription services that helps a healthcare facility focus on providing quality healthcare, helps them save on costs of medical transcription and helps accelerate the receivables cycle. TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!          

To avail complete medical transcription services from TransDyne, click here.

Medical transcription services

Medical transcription is a service that supports the healthcare profession, creating records of the patient-healthcare professional encounter by transcribing audio files into text format. When it comes to outsourcing medical transcription it is important to partner with the right service provider who can provide the right service. Because medical transcription is a service rather than a tangible product it is important to understand what comprises great service.

What comprises great service?

Great service would comprise of the following features:

• Service should be timely
• Service should be continuous
• Service should be flexible to meet varying demands
• Service should be of good quality consistently
• Service should be reasonably priced
• Service should maintain confidentiality
• Service should be easy to avail
• Service should lessen the burden of the user/s significantly

All the above criteria apply to outsourced medical transcription services. It is important to understand the significance of each criterion while evaluating medical transcription services.

Timely service: Medical transcription is an important component of both the operational and commercial aspects of healthcare, by creating records and by accelerating the receivable cycle. Therefore it is important that the medical transcription service provider have a timeline for delivery of services. Turnaround time of finished transcripts committed by the service provider plays a significant role in evaluating the service provider.

Continuous service: Medical transcription services need to be a continuous process, as the influx of patients is not a one-time occurrence but a continuous process and records need to be created on a continuous basis.

Flexible service: Though the influx of patients availing healthcare services is continuous, it is not consistent. The influx could vary based on many factors that cannot be predicted or planned for. Therefore medical transcription services need to be flexible to meet the varying needs of healthcare facilities based on the influx.

Quality services: Patient records are part of the healthcare process, having varied uses like the basis of further treatment/referrals etc., evidence for litigation, part of permanent record, forming the basis for coding and billing. It is important that these records contain information that is accurate. Therefore while outsourcing medical transcription, evaluating the quality of services is one of the most important factors.

Reasonably priced services: One of the main benefits of outsourcing medical transcription is to avail the cost saving benefits. It is important to examine the quote offered by the service provider, in detail while outsourcing medical transcription, taking into consideration the billing method used by the provider.

Secure services: While outsourcing medical transcription it is important to evaluate the service provider on the basis of the measures taken by the medical transcription service provider to secure confidential patient information. It is important to evaluate the measures taken to secure technology, infrastructure, processes and the people used for transcription.

Easy to use services: Medical transcription services are used by the healthcare professionals for whom time is a precious commodity. It is important to choose a medical transcription service provider who uses the right technology to provide multiple benefits and easy usage.

Investment free services:  Healthcare facilities are constantly trying to juggle limited resources to meet multiple demands. In such a scenario it is important that outsourcing medical transcription services should ease the burden of healthcare facilities by eliminating expenses like Information technology, real estate, utilities, equipments etc., related to medical transcription.

TransDyne is a leading medical transcription service provider, providing medical transcription services that meet all the above criteria. TransDyne offers quality medical transcription at reasonable prices, done by expert medical transcriptionists with a very quick turnaround time executed through secure HIPAA & HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use.

To know more medical transcription services by TransDyne, click here