Medical transcription outsourcing: The benefits of doing it the right way!

Medical transcription is the process of converting the audio records of the patient-healthcare professional encounter into text format. Outsourcing medical transcription ensures that patient records are available on time, the cost per line of medical transcription is reduced and the receivables cycle is speeded up.

Apart from the above-mentioned benefits, outsourcing medical transcription has far reaching benefits that permeate every level of a healthcare facility.

What are the benefits of outsourcing medical transcription to a professional service provider?

To understand the benefits of outsourcing medical transcription, it is important to see how medical transcription outsourcing benefits different departments.

Management team: By outsourcing medical transcription the management of a healthcare facility can benefit from the following:

• Savings on investment to be made for computers, furniture and other equipment for the medical transcription process
• Savings on investing and upgrading technology required for medical transcription
• Time saved on reconciling the billed amounts with the services rendered due to the transparent billing method used by the medical transcription service provider
• Reduced cost per line of transcription leading to savings.

Administrative team: Outsourcing medical transcription can benefit the administrative staff of a healthcare facility in the following:

• No hassle of recruiting, training and retaining medical transcriptionists
• No hassles of turnaround time or accuracy in the finished documents
• The onus of taking precautions for HIPAA during the process of transcription is passed on to the medical transcription service provider.

Healthcare professionals: The doctors or other healthcare professionals who are actually dictating the audio files benefit from outsourced medical transcription services in the following manner:

• Healthcare professionals are allowed to retain their familiar modes of dictation, which gives them the flexibility of managing their time in the best way possible
• Outsourced medical transcription provides additional support to healthcare professionals in the form of powerful archiving facilities, which makes it easier for healthcare professionals to trace files in an easy and hassle-free manner helping them make informed decisions.

Support staff team: Outsourced medical transcription provides additional benefits to the support staff like:

• Remote printing and faxing
• Facility to correct/edit reports online
• Searching and locating reports when required by the healthcare professionals.

Information technology team: Outsourced medical transcription services benefit the Information technology staff by freeing their time from medical transcription related information technology requirements by taking care of the following requirements:

• Interfacing with the EMR/EHR
• Redundancy and backup requirements
• By installing and upgrading software/hardware required for medical transcription.

Outsourcing medical transcription needs to a professional service provider like TransDyne offers healthcare facilities complete solutions for all their medical transcription needs.  TransDyne offers Medical Transcription at reasonable prices, done by expert Medical Transcriptionists with a very quick turnaround time executed through secure HIPAA compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use.

To benefit from outsourced medical transcription services by TransDyne, click here

Medical transcription: Understanding healthcare objectives

Medical transcription is the process of converting the audio records of the patient-healthcare professional encounter into text format, while maintaining accuracy, turnaround time, and security and providing the service at low costs. To this end medical transcription is a vital function for effective healthcare, taking care of both the need for information and starting the receivables cycle.

For such a vital function to be effective it is important that the medical transcription service provider understand the aims of healthcare. The aim of healthcare is as follows:

1. Safe: This means much more than the ancient maxim, “Do no harm”, which makes it the individual’s responsibility to be extra careful. It means safety should be a property of healthcare, and nobody should ever be harmed by healthcare again.

2. Effective: It should match healthcare to science; avoid overuse of ineffective care and under use of effective care.

3. Patient centered: Healthcare should be patient oriented and the individual patient’s culture and social context specific needs, deserve respect. The patient should play an important role in his/her own care.

4. Timely: Reduce waiting time for both patients and those providing care. This benefits both the patient and the caregiver.
   
   
5. Efficient: The health care system should be efficient, constantly seeking to reduce the waste and hence the cost of supplies, equipment, space, capital, ideas, time, and opportunities.

6. Equitable: Race, gender, ethnicity or income should not affect the quality of healthcare provided. All healthcare services should be equitable. 

Understanding the aims of the healthcare facility and understanding the constraints under which the healthcare facility has to work to achieve these aims, helps the medical transcription company come up with better solutions.

How does a professional medical transcription service provider help a healthcare facility achieve its’ goals?

By maintaining high levels of accuracy: This means that the integrity of the information about the patient’s health and treatment is captured accurately during the transcription process. This enables both the safety of treatment and efficiency of the treatment plan.

By maintaining speedy turnaround time:  The process of healthcare is largely dependent on timely information. Outsourced medical transcription ensures that the turnaround time is maintained and this in turn ensures that information is available on a timely basis.

By maintaining low costs: Outsourcing medical transcription helps the healthcare facility reduce cost of transcription thus ensuring that wastage is curbed.

 

By making the information secure: By making sure that medical transcription is executed through secure channels, the patients’ right to confidentiality is maintained.

 

By using technology that is advanced but easy to use: Using the right technology enables medical transcription that is timely, frees up the time of the healthcare professionals, decreases wastage of resources, keeps information safe. All these benefits help the healthcare facility in the achievement of their aims.

Outsourcing to a professionally managed medical transcription service provider like TransDyne can help a healthcare facility achieve all the aims of healthcare. TransDyne offers quality medical transcription at reasonable prices, done by expert medical transcriptionists with a very quick turnaround time and executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!

To avail complete medical transcription services from TransDyne, click here

Medical transcription services: Hematology

Hematology is a branch of internal medicine, physiology, pathology, clinical laboratory work and pediatrics that is concerned with the study of blood, the blood forming organs and blood diseases. Hematology includes the study of etiology, diagnosis, treatment, prognosis and prevention of blood diseases. Physicians specialized in hematology are known as hematologists. Their routine work includes the care and treatment of patients with hematology diseases, although some may work at the hematology laboratory viewing blood films and bone marrow under the slides.

Hematologists and hematopathologists generally work in conjunction to formulate a diagnosis and deliver the most appropriate therapy if needed. Hematology is a distinct subspecialty of internal medicine, separate from but overlapping with the subspecialty of medical oncology.

Hematology medical transcription involves the transcription of audio records dictated by hematologists’ and other related healthcare professionals’ encounter with patients. Knowing that it takes a specialist to take care specialist medical transcription needs, TransDyne has trained a team of medical transcriptionists in the language of Hematology.  This has enabled the medical transcriptionists to become domain specialists.

How does specialty training in Hematology medical transcription affect accuracy levels?

Specialty training in Hematology medical transcription helps the medical transcriptionists produce quality work from the very beginning.  The medical transcriptionists are familiar with the terminology, tests, procedures and drugs related to Hematology. Due to the specialty training in Hematology medical transcription the medical transcriptionists are able to achieve accuracy of above 99% maintaining the integrity of information captured.

How does specialty training in Hematology medical transcription affect turnaround time?

Specialty training in Hematology medical transcription enables the medical transcriptionists to produce high quality transcripts within the turnaround time guaranteed. Due to the familiarity with the language of Hematology, the medical transcriptionist need not spend much time researching difficult terms in the Internet. Due to the higher levels of accuracy the number of quality checks required are less thus reducing turnaround time.

How does specialty training in Hematology medical transcription affect pricing?

Specialty training in Hematology medical transcription increases the productivity of the medical transcriptionists and decreases the time required for frequent quality checks thus bringing down the cost per line of transcription. The healthcare facility benefits from the economies of scale.

Hematology medical transcription from TransDyne not only has the benefits of accuracy above 99%, turnaround time of 24 hours and reasonable prices, it has other benefits like:

• Security: One of the main concerns that healthcare facilities have is regarding the security of data. During the medical transcription process, data is transmitted back & forth; the protection of data during this process is vital. TransDyne ensures security of data by taking on a three pronged approach, which involves security measures with regard to technology, people and processes. This ensures the confidentiality of data is protected at all stages.

• Flexible modes of dictation: Realizing that time is a precious commodity for healthcare professionals, TransDyne has made it possible for them to retain familiar modes of dictation enabling to manage their time for maximum productivity. 

• Benefits of advanced technology: TransDyne offers healthcare facilities the benefit of advanced technological features like automatic uploads of dictation; automatic downloads of finished transcripts, remote printing & faxing, power archiving facilities and HL7 integration etc at no extra costs. 

To avail superb Hematology medical transcription services from TransDyne, click here.  

Medical transcription outsourcing: Helps improve healthcare services

Medical transcription is the process of converting the audio records of the patient-healthcare professional encounter into a text format. Medical transcription plays an important role in providing support to the healthcare process. Outsourcing medical transcription provides the following benefits:

• By reducing costs: Outsourcing medical transcription to a professional medical transcription service provider helps the healthcare facility to restrict cost of transcription. Usually the medical transcription service provider would be quoting a rate that is based on a particular rate, per line of transcription. This limits the cost to just cost per line of transcription. Moreover the extra costs incurred for varying volumes of transcription, holiday and weekend transcriptions would be curbed. The medical transcription service provider could provide a complete solution for the complete medical transcription needs of the healthcare facility.

• By providing timely and accurate information: Timely and accurate information is essential for the healthcare professional to make informed decisions. By providing medical transcription services that are accurate and timely, the service provider would be aiding the healthcare professional in the healthcare process. The healthcare professional can make informed decisions rather than depend on memory or guesswork. A well-transcribed report is especially useful, when it involves a long-term treatment plan or when the patient is not in a position to provide pertinent information or when further referrals/tests are required.

• By conserving healthcare facility resources: By outsourcing medical transcription the healthcare facility can conserve many of its precious resources like capital outlay, management staff, real estate, utilities, Information technology, advertising budgets and also time of the healthcare professionals.

• By allowing healthcare professionals to optimize their limited time: Outsourced medical transcription services would allow the healthcare professional to utilize their time optimally. Many medical transcription service providers allow healthcare professionals to retain familiar modes of dictation this helps them save time. Moreover technology features like automatic uploads, downloads, powerful archiving, remote printing and faxing options help the healthcare professionals conserve their time, which would have otherwise been utilized for these functions.

• By improving the receivables cycle: Medical transcription is the first step in the process of reimbursement, by providing accurate and timely information. When medical transcription is outsourced to a professional medical transcription service provider, information is available in a timely and accurate manner, thus quickening the receivables cycle.

• By providing protection against litigation: Outsourcing medical transcription to a professional medical transcription service provider ensures that the information from the patient-healthcare professional encounter is captured accurately, and the confidentiality of this data is protected during the process. This ensures that there is no breach of security ensuring zero legal hassles. The transcripts also provide valuable backup for the treatment plan administered including dosages, procedures etc, forming a valuable part of the evidence against malpractice.  

Medical transcription is a valuable service that aids the process of healthcare Outsourcing medical transcription to the right service provider can help improve the efficiency, decrease cost of transcription and quickens the process of reimbursement.

TransDyne is a professionally managed medical transcription service provider that has been in the business of providing outsourced medical transcription services for over a decade.

TransDyne offers medical transcription at reasonable prices, done by expert medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use.

To benefit from outsourced medical transcription services by TransDyne, click here

Medical transcription: How does outsourcing help increase cash flow?

Outsourcing is the process of obtaining certain services through an outside service provider. Usually the services that are outsourced are essential services that form part of the costs. Outsourcing is a good method to cut down costs and sharpen focus on the core business.

Medical transcription is the process of creating medical records of the patient -healthcare professional encounter. Though medical transcription is an essential part of the healthcare process and plays an important role in the receivable cycle, it is not part of the core competence of the healthcare facility. Outsourcing medical transcription to a professional service provider is a cost effective method of record creation in a timely, accurate and secure way.

Apart from the obvious advantages of outsourcing medical transcription, there is the added advantage of increased cash flow.

How does outsourcing of medical transcription services improve cash flow?

• By restricting cost of transcription: Outsourcing medical transcription limits the cost of transcription to the cost per line of transcription. There is no wastage of idle production capacity during slack times and no extra expenses for medical transcription when the patient influx is high. A professional medical transcription service provider would provide a package deal including weekend and holiday transcription requirements.

• By reducing investment in infrastructure: Outsourcing medical transcription eliminates the need for investment in capital investment like computers, furniture, and servers with regard to medical transcription. The healthcare facility can channel these funds for other purposes.

• By reducing expenses in utilities: In-house transcription would incur a large expense in terms of utilities like power, Internet etc. by outsourcing medical transcription the cost of utilities would be dramatically reduced, thus improving the cash flow.

• By shortening the receivables cycle: It is a known fact that the medical record of the patient is the basis for coding and billing and medical transcription is the process of creating these records. Timely medical transcription accelerates the process of reimbursement, thus improving cash flow. 

TransDyne is a professionally managed medical transcription service provider that has been providing outsourced medical transcription services for over a decade.  TransDyne provides medical transcription services, which are tailored to suit the specific needs of different healthcare facilities. Apart from increasing the cash flow of a healthcare facility, the advantages of outsourcing medical transcription to TransDyne are:

• Accuracy of above 99%
• Turnaround time of 24 hours with an option of 4-12 hours for STAT reports
• Data transmission through secure channels
• HIPAA compliance by use of secure technology, processes, people and infrastructure.
• No dilution of quality and security by use of subcontractors
• Reasonable and fair pricing ensuring enormous savings.
• Flexible modes of dictation
• Technology that not only enables automatic upload of files, download of files, powerful archiving, easy EMR integration, but also easy to use.
• Remote printing and Fax solutions
• 24/7 customer interaction to solve any issues that may arise
• Free trial for a limited period without any obligatory signup. 

To know more about the advantages of outsourcing medical transcription to TransDyne, please click here.

Medical transcription: Outsourcing advantages

When it comes to medical transcription needs of a healthcare facility, there are various options available to them. They could choose to go in for an in-house transcription team or engage Independent contractors, or engage the services of a medical transcription service provider. Sometimes healthcare facilities choose to have a combination of all three.

However outsourcing medical transcription needs on a turnkey basis to a professional medical transcription service provider has a lot of advantages. Once the expertise of the medical transcription service provider has been evaluated in terms of accuracy, turnaround time, security, technology and the flexibility of services, there are many advantages to outsourcing medical transcription the right way.

Given below are some of the advantages of outsourcing medical transcription:

1.     Saving time: By outsourcing medical transcription, the administrative staff of the healthcare facility as well the healthcare professionals can organize their limited time better to focus on the core business; that of providing quality care.

2.     Saving resources: Outsourcing medical transcription frees up resources like Information technology, real estate, working capital, management personnel etc. These resources can then be utilized more optimally.

3.     Savings on infrastructure: Having medical transcription in-house would require infrastructure like real estate, computers, utilities etc, which would have to be dedicated to medical transcription. By outsourcing medical transcription, investment on this infrastructure could be saved.

4.     Saving on efforts: A lot efforts are needed from people at every level, when medical transcription is executed in-house or through the use of independent contractors. Activities like recruitment, training requires a lot of effort. Outsourcing medical transcription makes sure that these efforts are channeled more productively.

5.     Less strain on internal resources: Due to increasing costs, decreasing percentage of reimbursements, and limited budgets, it has become increasingly challenging to manage internal resources. Outsourcing medical transcription lessens the strain on internal resources.

6.     Gaining from the expertise of the provider: Outsourcing medical transcription has the advantage of the healthcare facility gaining from the expertise of the medical transcription service provider. The experience and expertise of the medical transcription service provider add to the other benefits of outsourcing.

7.     High quality of service: As more and more resources of the healthcare facility are freed, the focus on providing quality services would improve, thereby enhancing the quality of service.

8.     Flexibility of choice: One of the major advantages of outsourcing medical transcription is the flexibility of services provided. The onus of having to organize medical transcription services for varying influx of patients, holiday transcription and weekend transcription needs is on the service provider.

9.     Increase shareholder value: With the minimization of costs, profits are maximized thus increasing shareholder value.

10. Streamlined and improved operations: With one of the vital functions in the healthcare process, being taken care of, the administration of the healthcare facility is free to focus on other areas. This helps streamline and improve operations.

11. Being competitive: The ability to cut costs without affecting the quality and turnaround time of medical reports, gives a competitive edge to the healthcare facility.

12. Improvement and expansion of services: With huge cost saving benefits and improvement in efficiency, by outsourcing medical transcription, the healthcare facility, improvement and expansion plans become a reality.

13. Improvement in cash flow: Medical transcription is the first stage of the receivables cycle. Outsourcing medical transcription ensures that the turnaround time is reduced, thus quickening the receivables cycle. This in turn improves the cash flow.

Apart from all the above strategic advantages, outsourcing medical transcription needs to a professional medical transcription company like TransDyne has benefits like quality medical transcription at reasonable prices, done by expert medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!

To avail outsourced medical transcription services from TransDyne, click here.

Medical transcription: Flexible services

It is a constantly changing world, needs are also constantly changing. It is the onus of the service providers to be flexible to meet the changing requirements of their target customers. Medical transcription is a service that has been allied with the healthcare sector by converting the audio records of the patient-healthcare professional encounter into text format. To fulfill the varying needs of the healthcare sector it is important that medical transcription services be flexible.

What are the factors that could affect medical transcription?

• Varying influx of patients: The influx of patients is not something that can be predicted. It is important for medical transcription service providers to be prepared for varying volumes of transcription depending on the inflow of patients.

• Turnaround time requirements: Different specialties have different turnaround time requirements. Sometimes the healthcare professional may require the report to be transcribed instantly and sometimes a time lag does not affect the process of healthcare. A medical transcription service provider has to be in a position to meet the varying turnaround time requirements

• New specialties being added to existing healthcare facilities: A medical transcription service provider may be used to transcribing only for certain specialties. When new specialties are added the medical transcription service provider has to develop competency in transcribing for the new specialty as well as keeping up with the current demands. 

• Expansion plans: Healthcare facilities may have plans to expand geographically as well as in other ways. This could mean that the medical transcription service provider needs to adjust to various new factors like new healthcare professionals, new specialties, new formats, different accents, different time zones, different turnaround time expectations and even different systems

• Different formats required by different specialists:  Medical transcription service providers have to keep up with the demands of different formats of reports required by different specialists.

• New developments in the field of healthcare: Healthcare is a field that has constant developments. This could be in the form of discovering new ailments, new therapies and invention of new drugs and procedures. A competent medical transcription service provider has to constantly update its’ team of medical transcriptionists to enable them to provide expert medical transcription services.

• Adoption of EMR: Healthcare facilities may decide to implement an EMR/EHR system. This would require a medical transcription service provider to enable entry of information into the EMR/EHR via HL7 interface.

• Adoption of voice recognition software: Sometimes the medical transcription service provider has to adopt the role of proofreader/editor when healthcare facilities have adopted voice recognition software for their medical transcription needs.  

Being associated with healthcare, medical transcription services have to be flexible to meet the varying needs.

TransDyne, a leader in medical transcription believes in being flexible to meet the varying needs of healthcare facilities.

TransDyne has a team of expert medical transcriptionists who have trained to be domain experts in various specialties; this ensures that medical transcription needs for new specialties added are handled expertly.

TransDyne has the technology in place to handle HL7 interface for EMR/EHR

adoption.

TransDyne can handle varying turnaround time requirements as well any specific formats required by healthcare professionals.

Outsourcing to a company like TransDyne, which is a leader in the medical transcription industry provides numerous benefits like medical transcription services with 99% accuracy, a guaranteed turnaround time of 24 hours with an option of 4-12 hours for STAT reports, technology that is advanced but easy to use and transcription through secure channels to ensure HIPAA compliance.

To avail flexible medical transcription services from TransDyne, click here.

Medical transcription: Specialty services for Oncology

Oncology: “Onco” derived from an ancient Greek word meaning bulk, mass or tumor and suffix  -logy meaning study of; is a branch of medicine that deals with tumors (Cancer). A medical professional who practices oncology is an Oncologist.

Oncology is concerned with:

• The diagnosis of any cancer
• Therapy, like surgery, chemotherapy, radiotherapy and other modalities.
• Follow-up of cancer patients after successful treatments
• Palliative care of patients with terminal malignancies.
• Screening efforts as a means of early detection. 

Oncology medical transcription involves the transcription of audio records dictated by oncologists’ and other related healthcare professionals’ encounter with patients. Knowing that it takes a specialist to take care specialist medical transcription needs, TransDyne has trained a team of medical transcriptionists in the language of oncology.  This has enabled the medical transcriptionists to become domain specialists.

How does specialty training in oncology medical transcription affect accuracy levels?

Specialty training in oncology medical transcription helps the medical transcriptionists produce quality work from the very beginning.  The medical transcriptionists are familiar with the terminology, therapies, procedures and drugs related to oncology. Due to the specialty training in oncology medical transcription the medical transcriptionists are able to achieve accuracy of above 99% maintaining the integrity of information captured.

How does specialty training in oncology medical transcription affect turnaround time?

Specialty training in oncology medical transcription enables the medical transcriptionists to produce high quality transcripts within the turnaround time guaranteed. Due to the familiarity with the language of oncology, the medical transcriptionist need not spend much time researching difficult terms in the Internet. Due to the higher levels of accuracy the number of quality checks required are less thus reducing turnaround time.

How does specialty training in oncology medical transcription affect pricing?

Specialty training in oncology medical transcription increases the productivity of the medical transcriptionists and decreases the time required for frequent quality checks thus bringing down the cost per line of transcription. The healthcare facility benefits from the economies of scale.

Oncology medical transcription from TransDyne not only has the benefits of accuracy above 99%, turnaround time of 24 hours and reasonable prices, it has other benefits like:

• Security: One of the main concerns that healthcare facilities have is regarding the security of data. During the medical transcription process, data is transmitted back & forth; the protection of data during this process is vital. TransDyne ensures security of data by taking on a three pronged approach, which involves security measures with regard to technology, people and processes. This ensures the confidentiality of data is protected at all stages.

• Flexible modes of dictation: Realizing that time is a precious commodity for healthcare professionals, TransDyne has made it possible for them to retain familiar modes of dictation enabling to manage their time for maximum productivity. 

• Benefits of advanced technology: TransDyne offers healthcare facilities the benefit of advanced technological features like automatic uploads of dictation; automatic downloads of finished transcripts, remote printing & faxing, power archiving facilities and HL7 integration etc at no extra costs. 

To know more about superb oncology medical transcription services by TransDyne, click here.