Medical transcription: Document Delivery system

Medical transcription has evolved a lot since the days of typewriters and micro cassettes. The days of dependence of healthcare facilities on the courier services are long gone. This is the new era of information at the touch of a button or at the click of a mouse.

When a healthcare facility is looking at options for outsourcing , it is important to keep Document Delivery Systems in mind while making the final decision of outsourcing medical transcription. Accuracy of the transcript vis-à-vis the audio dictated, turnaround time of the transcripts, pricing of the service, all these are very important for decision making, but Document Delivery system should be given equal importance for ease of usage.

No Health professional would like to spend an enormous amount of time on tracing reports and following up the delivery of finished transcripts. Then there is the matter of Data Security while transmitting confidential electronic data. Taking all these into consideration it is important for a healthcare facility to choose a medical transcription service provider that can provide an automatic and secure Document Delivery System.

It is important to choose a system which enables support staff to track dictations sent on any particular day, the number of documents in a single dictation etc to ensure that all documents were transcribed and stored.

TransDyne offers the best technology for all functions related to uploading of dictation files and downloading of finished transcripts. TransDyne has made sure that the technology used is very simple to operate. Some or the facilities offered by TransDyne are as follows:

Web Delivery

TransDyne offers a Web delivery system with multiple features that are easy to use making it an important component of medical transcription tools TransDyne's Web Delivery System addresses all the problems associated with tracking dictations, receiving documents, and in accessing old records from archives. The Web Delivery system is a browser-based system, and enables users to work with little or no software on their computer.

Some of the advantages of the Web Delivery system are:

• Reduce work in filing and tracking dictations
• Zero investment in hardware and software
• Configuration is flexible according to the number of users
• Up gradation is continuous without changes in the client’s computer.

Smart delivery

Smart delivery is a document retrieval system that enables automated download, saving and printing. It has features like:

• Inbox: Where all newly delivered documents are displayed.
• Automated downloads: automatically download newly delivered documents into the folder specified.
• Automated printing: This enables auto printing for specified users and specified printers.
• User profiles: Multiple users can be configured into the system and can be assigned access privileges.
• Powerful archival and search options: The system enables user to search based on different criteria.

Some of the advantages of the Smart Delivery system are:

• Ease of tracking all new documents
• Automated downloads and printing
• User defined folder paths to enable easy imports to EMR systems
• User defined user profiles to use in a multi-user environment

Smart upload

TransDyne offers healthcare professionals the choice of using any dictation mode. Users can choose to dictate into the phone system, use their existing dictation system or use a digital recorder and transfer the dictations to the servers.

The Smart Upload utility helps users transfer files from their computers or dictation systems to TransDyne’s servers. Smart Upload facilitates transfer of dictated files by checking at predefined intervals.

To know more about the benefits of outsourced medical transcription services from TransDyne using advanced document delivery systems, click here