Voice transcription services: Creating patient documents

Healthcare transcription can simply be characterized as the procedure of forming patient records, however medical transcription augments convenience to the clinical care process by ensuring many plus points. The components for the online medical transcription process come from the dictation files of the health professionals. Once the patient visit is over, the physician documents the information of the patient-healthcare professional appointment in audio structure. Voice transcription is the procedure of transformation of these dictation files into typed format.

The patient reports formed by the online medical transcription process have a vital function to parlay in the medical care exercise. Patient documents have an critical role to perform in the given below points:

• Offer continuity of care
• Starting point for planning patient care
• Aid in securing legal interests
• Develop into the base for coding and billing
• Provide the starting point for education and research
• Serve statutory requirements 

What is the information recorded in patient transcripts?

Patient reports comprise data concerning the described below:

• Health empirical records
• Symptoms
• Examination results
• Diagnostic tests
• Treatment methods
• And a documentation of all other details accumulated by healthcare professional/health facilities 

Keeping in mind the critical role data from patient transcripts portray in the medical care procedure, it is important to ensure that health transcripts are made accessible for the deployment of doctors/ healthcare practices making certain of highest quality, data confidentiality and accessibility. The procedure of healthcare transcription demands the correct proficiency, the optimum people, the appropriate information technology and the optimum practice, but also considerable capital outlay in terms of capital and time.

The easy answer to guarantee that clinical records are made within the standards considered necessary is to subcontract the procedure to an expert medical transcription vendor. This not only guarantees quality, data security and accessibility, it also guarantees that cost on transcription is curtailed by as much as 40%-50%.

How does sub contracting online medical transcription make certain of quality?

By contracting out online medical transcription to a professional vendor, correctness can be made certain of because:

• The healthcare transcription company would have the optimum human resources: Healthcare transcription is the core business of the service provider. Hence hiring the appropriate talent and training them to be highly skilled would be an ongoing exercise making sure that the transcription contractor has the teams to exercise any online medical transcription necessities as required. The correct manpower would not only make certain of accuracy but also guarantee that the records are formed within the needed delivery time.
• The voice transcription contractor would have the correct process: To make certain that correct patient reports are formed on time, the online medical transcription vendor would have a methodology to make sure that each document is assessed extensively via a stringent quality procedure. This would guarantee that records are error-free and quick.
• The healthcare transcription company would have the right software and technology: The correct software and tools would aid in hastening the function of collecting and sending the dictation files for transcription. It would also assist in the procedure of dispatching finished documents to the health professionals using various options.  

How does outsourcing medical transcription make sure of HIPAA compliance?

The voice transcription contractor would provide for HIPAA & HITECH compliance of confidential patient information by having precautions in place to safeguard teams, methods, and setup and information technology

How does contracting out voice transcription make certain of accessibility?

The online medical transcription service provider would make sure of availability by having the optimum information technology. The software and technology employed by the service provider would not only make sure of variable modes of transferring dictation and provide multiple modes of transcript delivery, it would also ensure that the software and technology is easy to utilize.

While sub contracting online medical transcription health facilities have to ensure that the healthcare transcription service providers are stringently judged on the criteria of being error-free, speedy, shield, reasonable and adaptable to make certain of seamless services.

TransDyne ensures quality medical transcription at economical prices, carried out by knowledgeable and proficient online transcriptionists with a very prompt delivery time carried out using secure HIPAA and HITECH compliant channels, with very high levels of quality and all this with software and technology that is advanced but easy to use!           

To avail outsourced healthcare transcription services from TransDyne, click here.

Healthcare transcription: Steps for an uncomplicated move to contracted out solutions

The part of healthcare transcription in both the functional and commercial factors of healthcare are undeniable. Sub contracting healthcare transcription has been proven to be an effortless, affordable, efficient and effectual to the practice of healthcare reports transcription. However the practice of finalizing the correct online medical transcription company demands a precise process so that it can end up in a productive and long-standing relationship.

The phases paving the way to successful outsourcing of healthcare transcription are:

Identifying the goal of outsourcing online medical transcription: This portion of the contracting out exercise is very critical and frequently missed. Ignoring this stage in the exercise of contracting out can outcome in:

• Unrealistic desired outcomes: Sub contracting voice transcription can assist the healthcare provider in many points. But aiming for only on factors like curtailed cost and disregarding quality can end up in sub contracting required results not being met.
• Deficient adaptation: Healthcare professionals of varied specialties may have exact specifications. These may not be covered while tailoring alternatives if the purpose of contracting out is not specifically described
• Loss of productivity: Not characterizing the purpose of sub contracting online medical transcription can outcome in certain jobs being overlooked and resulting in deficit in production. 

Asking the people engaged in or impacted by contracting out medical transcription: Contracting out medical transcription has effect on workforce of various sections of the health facility. It is critical to occupy all the people in the practice of outsourcing to make certain of success. It is important to not only confer with the healthcare professionals and support staff, but is also important to comprise the contributions of the software and tools, administrative, management and finance subdivisions to obtain maximum from sub contracting healthcare transcription

Defining the desired outcomes from outsourcing voice transcription:

• Curbing outlay of medical transcription
• Percentage of precision
• Required delivery time
• Formals/templates/fonts
• Document distribution methods
• HIPAA & HITECH compliant transcription
• Adoption of EMR/EHR. 

Assigning key human resources for carrying out the process: Transition for subcontracted healthcare transcription services can mandate some fine-tuning. To make sure of smooth transition it is crucial to appoint key people who can harmonize with the medical transcription company staff to make sure of seamless changing.

Initiating the procedure of contracting out: To really start the practice of contracting out medical transcription it is critical to undertake the steps given below:

• Fine-tuning of technology
• Orienting healthcare professionals and support staff with orienting dictation files and retrieving completed documents
• Creating open avenues of communication with the online medical transcription contractor. 

Outsourcing healthcare transcription is a crucial decision and following the due procedure can result in acceptable result for all the parties concerned.

TransDyne is a leading provider of contracted out voice transcription alternatives, having served healthcare practices of all categories. TransDyne understands the requirements of the healthcare practices and doctors and provides all-inclusive solutions to the varied specifications of physicians and healthcare practices.

TransDyne provides quality voice transcription at affordable costs, executed by accomplished and skilled voice transcriptionists with a very quick delivery time accomplished through secure HIPAA and HITECH compliant channels, with very high percentage of correctness and all this with software and tools that is improved but effortless to use!                   

Sub contracting healthcare transcription to TransDyne offers additional gains like:

• Volumes flexibility
• Transcriptionists educated in areas of medicine
• Tailor made reports/formats/templates
• Option to integrate with EMR/EHR
• Feature to retain choice options of dictation
• Remote printing and faxing features. 

To avail all-inclusive online medical transcription alternatives from TransDyne, click here.

Healthcare transcription sub contracting: Parlaying an important role

Patient reports are a crucial component in the healthcare process. They are important for not only patient care but portrays an important part in the commercial, statutory and medico legal issues points. Voice transcription is the process by which patient documents are formed. Online transcriptionists are the scribes who loyally transform the audio recording of the doctors into text form, making it accessible to health professionals and other staff.

Sub contracting online medical transcription has been determined to be not only economical, but also smooth and convenient taking into consideration quality, delivery time, and HIPAA compliance and information technology. More recently there have been various arguments over the responsibility of the medical transcriptionists/online medical transcription service providers in the procedure of patient transcript transcription. It is vital to list out the rationale why online medical transcription is so important to the health management method.

Described below are the reasons that emphasize the relevancy of the role performed by online medical transcription:

Amount of work: Contracted out online medical transcription services are valuable to the process of transcript formation because of the utter extent of records to be formed. The volume of people searching for medical care services has significantly improved due to various causes like the aging population, lifestyle changes, enhanced stress levels etc. It is not possible for doctors or support staff to manage the huge volumes of transcription necessities, while still concurrently imparts competent care.

Preference: Voice transcription has been established to be the proclivity of physicians for formation of patient documents. Doctors are starved for time and like the convenience of being having the choice to dictate notes in the time accessible to them. Additionally outsourced online medical transcription service providers provide the alternatives to doctors to keep on using their familiar means of dictation. Subcontracted healthcare transcription also offers further gains like varied report dissemination options as per the preference of the health professionals

Thorough: Healthcare transcription permits the healthcare professionals to record maximum details in a patient transcript. This comes in helpful in several circumstances, by letting the healthcare professional to contemplate over the symptoms of the patient and draw the right diagnosis, supports in continued medical care following a time gap and several other cases where highest details can assist the treatment process.

Augmenting productivity: By contracting out healthcare transcription the physicians have the choice to capitalize on their productivity by focusing on what they specialize in - delivering superb medical care

Awareness of the sequence: Voice transcription contractors are aware of the sequence of clinical care and can customize their services to fit the requirements of doctors. They are familiar with the demands of every branch of medicine and can meet the necessities of healthcare providers and healthcare professionals in the most advantageous probable way

Assists managing legal cases: Thorough patient records perform a critical responsibility in case of malpractice suit.  These provide comprehensive proof about the process and competence of medical care offered to the patient

Making use of context: Medical transcription vendors have teams of well-oriented and accomplished transcriptionists who can apply perspective to garbled/confusing audio files to create accurate documents

         

Keeping up parameters: Sub contracting online medical transcription assists in maintaining the standards of patient records. Voice transcription contractors would not only support in maintaining prerequisites of correctness of information, delivery time and confidentiality, they would also guarantee records are formed in the formats/ templates preferred

Facilitating deliver hands-on care: Outsourced voice transcription services aid the physicians make the most of their scarce time resources and aid them concentrate on what they do best – delivering hands-on excellent healthcare to patients.

As well as helping health facilities/health professionals in the process of offering excellent clinical care, online medical transcription service providers also aid them in the economical details in two ways:

• By minimizing outlay of transcription dramatically
• By quickening the receivables management.

Taking into account the vital part played by medical transcription services, it is crucial to select the right medical transcription company.

TransDyne ensures competent medical transcription at cost-effective prices, performed by knowledgeable and proficient transcriptionists with a very speedy turnaround time accomplished using confidential HIPAA and HITECH compliant channels, with very high degree of accuracy and all this with software and tools that is highly developed but effortless to utilize!                 

To benefit from complete online medical transcription services from TransDyne, click here.

Medical transcription contracting out: Delivering effectual services

Much has been said pertaining to healthcare, one frequently disregarded aspect regarding clinical care is that, it is a business entity despite of being a life & death/ standard of life augmenting service. Equivalent to any further business entity the objectives of healthcare practices are clear-cut; to be adept at offer quality clinical care services while still sustaining a healthy returns. To facilitate accomplish these purpose it is critical for healthcare practices to prioritize on their main pursuits and outsource all other activities that are not part of the core business.

Sub contracting non-core endeavors will have an influence on the points given here:

• Enhanced concentration on the principle business of delivering excellent healthcare
• Reducing allocation of limited resources on non-core endeavors. 

The clinical care sequence is a complicated one, taking elements from various contributors to conclude the process of providing superb health management. One such component that contributes significantly to the healthcare sequence is the particulars documented in patient reports. Online medical transcription is the method of creating patient healthcare transcripts by transforming the dictation files of the patient-doctor meeting into typed shape. Patient documents are not only vital for providing continued healthcare to patients they also portray a critical part in the sequence of receivables.

However voice transcription is a procedure that entails the right combination of people, sequences and information technology to be capable of being accurate, timely, secure and cost effective. To be capable of creating online medical transcription that satisfies all these criteria, the health facility has to dedicate a substantial segment of its overheads like financial commitment, manpower, time and other overheads to the sequence of online medical transcription.

Outsourcing medical transcription has been proven to be a convenient resolution for the medical transcription specifications of healthcare facilities without sacrificing correctness of information and HIPAA& HITECH compliance parameters. In fact sub contracting medical transcription has been proven to curb both direct and indirect charges incurred for in-house online medical transcription.

How does outsourcing voice transcription offer effectual alternatives?

The word effective has been defined as producing or capable of producing a predetermined conclusion. By this explanation outsourced voice transcription services are convenient. They meet the parameters made use of to assess medical transcription:

Quality: Sub contracting online medical transcription ensures that patient records are created with highest quality. The online medical transcription contractor would ensure quality by having a well-prepared team of voice transcriptionists working on the documents and by having a convenient accuracy method to guarantee oversights are minimized.

Delivery time: Outsourcing voice transcription would make sure of timely formation of patient reports by making use of the appropriate information technology, the correct method and the optimum people. Satisfying turnaround time criteria would make sure that the process of offering clinical care is unhindered and also make sure that the sequence of settlements happens on time.

Security: Protecting the HIPAA compliance of patient reports is an important point for healthcare facilities. By sub contracting healthcare transcription the burden of offering for the security of patient particulars during the transcription procedure is on the transcription contractor. The voice transcription company would competently make HIPAA& HITECH compliance of patient details sure of by conserving sequences, information technology and the manpower.

Lowering expenditure: Contracting out online medical transcription ensures that not only is the charge per line of transcription lowered by 40%-50% but also is confined to the charge per line of transcription. All indirect and operating costs expenses are eliminated

Other benefits: Apart from being correct, prompt, protected and affordable, outsourced medical transcription provides other plus points due to the software and technology employed, like:

• Keeping on using accustomed forms of dictation
• Archives
• Adaptable modes of document transfer
• Remote printing and faxing
• HL7 interface etc. 

TransDyne, a leader in the outsourced healthcare transcription industry offers comprehensive online medical transcription solutions. TransDyne delivers superb online medical transcription at cost-effective costs, carried out by experienced and trained transcriptionists with a very quick delivery time executed through safeguarded HIPAA and HITECH compliant channels, with very high levels of correctness of information and all this with software and tools that is highly developed but effortless to utilize!         

To avail effective healthcare transcription services from TransDyne, click here.

Voice transcription sub contracting: Ensuring error-free services with integrity

Healthcare facilities of every type are seeking out ways to ease the strain on the precious assets available to them while not sacrificing on the proficiency of services provided. It is important for health facilities to prioritize on the undertaking of providing competent health management, by sub contracting all tasks that are not constituent of the principle business. This empowers them to not only retain control over their business enterprise to do with ensuring quality clinical care in a quick way it also lets them to minimize costs.

Sub contracting healthcare transcription to a specialized transcription contractor benefits the healthcare practices in the described below areas:

• Helping the process of medical care by forming patient documents on time
• Empowering speed up the process of receivables by forming patient records on time
• Ensures protection against legal action by making documents by summarizing facts of the patient- doctor session accurately
• Secure against HIPAA/HITECH violation
• Reducing direct and indirect expenditure on transcription. 

To avail the greatest benefits out of the outsourcing alternative it is critical to locate a transcription contractor who can provide accurate services with dependability.

What does by delivering accurate voice transcription services with consistency signify?

Accurate online medical transcription services can be characterized as:

Quality: The information documented in the patient records is important for delivering continuing care in addition to for receivables cycle uses. A medical transcription company delivering excellent services would make certain that all the data is recorded as accurately as achievable, by making use of the optimum people and the appropriate exercise.

Prompt: To serve the norms of excellent voice transcription it is critical for the patient- doctor encounter to not only be recorded correctly but also to be obtainable on time. The online medical transcription service provider would fulfill turnaround time necessities utilizing the appropriate manpower and the right software and tools.

Online medical transcription services with integrity can be classified as:

HIPAA compliance: Patient information is inviolable and it is critical to provide for the security of these particulars at each phase. A medical transcription contractor providing voice transcription services with reliability would guarantee that patient information is secure at each juncture.

Economical: Lowered expense of transcription is probably one of the key gains required from the outsourcing alternative. An online medical transcription company ensuring services with reliability would ensure just and reasonable charge by using a pricing method, which is measurable, identifiable, confirmable, consistent, just and honest.

Complete technological assistance for online medical transcription: Voice transcription has moved into the electronic era and has evolved into a service that broadens more than solely documentation by ensuring technology that augments a substantial convenience. A medical transcription service provider delivering services with reliability would make certain that software and technology would be improved to ensure utmost advantage to the health facility/ physician and still being effortless to employ.

TransDyne, a leader in outsourced healthcare transcription industry ensures excellent services with integrity. TransDyne offers competent medical transcription at cost-effective prices, accomplished by knowledgeable and trained online transcriptionists with a very timely turnaround time carried out via safeguarded HIPAA and HITECH compliant channels, with very high levels of correctness and all this with information technology that is advanced but easy to operate!                

To benefit from total healthcare transcription services from TransDyne, click here.

Voice transcription contracting out: Providing comprehensive and reasonably priced services

The health management sector is dynamic with perpetually evolving needs, latest developments, recent inventions and recent discoveries. It is also a field that has to function under many restrictions and a rigorous code of ethics. The constant endeavor of most healthcare practices is to uphold high standards of service, striving to keep the bottom-line in the black, all this while performing under a strict code of ethics.

The exercise of health management relies on various inputs to be capable of offering excellent health management. One of the vital inputs leading to the successful provision of quality health management is detail from patient reports. Medical transcription is the undertaking of creating patient transcripts from the dictation files of the physician’s narration of his/her meeting with the patient. Correct and prompt formation of patient records is not only important for quality medical care, but also critical for reimbursement process and as evidence in case of litigation.

Sub contracting voice transcription ensures that the healthcare practice offers all-inclusive and cost-effective solutions for its report creation demands.

How does sub contracting healthcare transcription deliver all-inclusive options?

Contracting out voice transcription provides complete solutions for recording patient-healthcare professional meetings, including:

• Accuracy: Outsourcing healthcare transcription makes certain that the patient transcripts are created with maximum accuracy possible. Employing of transcriptionists trained to be domain experts and rigorous accuracy inspections involving consisting of many levels comprising medical transcriptionists, proof readers, unit-in charges and the accuracy check team makes sure that more than one set of qualified “ears” listen to the dictation files and try to summarize the utmost information possible
• Delivery time: Apart from the quality of information in patient records, it is also essential that the details are accessible to the physicians on time. Outsourcing medical transcription makes sure that turnaround time commitments are adhered to   utilizing the right manpower, correct methods and the optimum information technology
• Specific branch of medicine transcription: Transcriptionists trained to be specialists in one or two specific branches of medicine ensure that as recent several areas of medicine are added to the healthcare practice, there are trained people open to offer exact and timely transcription 
• Weekend and Holiday transcription: Outsourcing healthcare transcription provides makes sure that the service is open to the health facilities round the clock, consisting of holiday and weekend transcription needs
• Managing with varying volumes of transcription requirements: It is impossible to anticipate the inflow of patients. And healthcare transcription requirements are contingent on the inflow of patients. Therefore it is impossible to foresee the medical transcription needs. Sub contracting makes certain that health facilities can rest easy on managing with varying amounts of transcription
• Formats/Templates: Health professionals require patient transcripts in specific formats or templates. Contracting out medical transcription makes certain that the specifications mandated by the health professionals is taken into contemplation
• Archive: Most healthcare practices support staff and sometimes, healthcare professionals expend a huge amount of time locating reports. Contracting out to a professional healthcare transcription vendor makes certain that they have archives making it simple to find and download records
• Choice of modes of dictation: Most physicians are starved of time, outsourcing voice transcription helps them organize their time by allowing them to retain habitual modes of dictation
• Managing report flow: Contracting out medical transcription makes sure that healthcare professionals and support staff optimize on time spent on transferring audio records and downloading transcripts by having a system in place that helps all these processes
• Remote printing & faxing: Outsourcing medical transcription also makes sure that the physicians may benefit from facilities like remote faxing and printing reducing their burden
• HL7 Interface: Outsourcing healthcare transcription also makes sure that health facilities can safeguard their investment in EMR/EHR by HL7 integration
• Confidentiality: Safeguarding confidential patient information is one of the main issues of health facilities. Outsourcing voice transcription ensures the security of this data throughout the voice transcription process by safeguarding people, processes and infrastructure 

How is outsourcing healthcare transcription economical?

• Lowers expenditure by more than 40%: By contracting out medical transcription, health facilities can save more than 40% on their existing expenses
• Reduces costs to cost per line: Sub contracting medical transcription also lowers the expenditure of transcription to the charge per line and ensures that additional expenses like overheads, utilities, administration resources, technology expenditure are curbed. 

It can be determined that sub contracting voice transcription delivers a comprehensive and cost-effective solution to the documentation needs of healthcare facilities.

TransDyne delivers excellent healthcare transcription at cost-effective charges, executed by seasoned and qualified medical transcriptionists with a very prompt delivery time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is superior but simple to utilize!          

To avail comprehensive and reasonably priced healthcare transcription services from TransDyne, click here.

Medical transcription sub contracting: Requirement for secure services

Medical transcription is the undertaking of documenting the patient-physician meeting in depth. Patient records are a critical component of healthcare. Patient transcripts play a crucial function in the following:

• Record of symptoms, diagnoses and treatment
• Record of pre-existing health conditions
• Details of Allergies and current medication
• Developments of treatment
• Foundation for referrals
• Statutory specification
• Proof in case of legal action
• Foundation for coding and billing

Contracting out medical transcription has been found to be one of the most competent, effectual and cost-effective means for making patient reports. Time and again accent has been placed on the magnitude of ensuring confidentiality of confidential patient details. And the outsourced medical transcription vendor has an enormous role in safeguarding patient information, as medical transcription is the process of making these reports. The exercise of online transcription also involves transmission of this information back and forth during the transcription process this adds to the requirement for rigorous security precautions.

HIPAA (Health Insurance Portability and Accountability Act) was embarked on to protect confidential patient data. In the recent past HITECH has come into force and has expanded the concerns of HIPAA and increased the powers of HIPAA to enforce precautions and standards for safeguarding of confidential patient details.

Why is security of private patient data, and crucial element of medical transcription?

The origin of protecting patient data comes up from the revered patient-healthcare professional relationship. A patient-healthcare professional relationship is principal to the practice of medicine and is fundamental for the facilitating of quality health management. The quality of patient-health professional relationship is crucial to both parties. The better the association in terms of mutual respect, knowledge, trust, shared values and viewpoint about diseases & life, the better the amount of data, making better correctness of diagnosis and standard of care.

In fact the HIPAA compliance of the information concerning the patient as given to the physician/healthcare practice is one of the components of the basis for the medical code of ethics

As online transcription is an important conduit in the sequence for providing superb medical care, it is crucial that the medical transcription company realizes and accepts the need for confidentiality and has provisions in place to make sure of confidentiality. Confidentiality of patient records is not only mandatory by law, but also the moral responsibility of the medical transcription company.

What are measures to be taken by the online transcription service provider to protect private patient details?

The process of contracting out medical transcription to a medical transcription vendor would involve:

• Transferring dictation files  (narration of patient-physician encounter) to the server
• Transmission of dictation files
• Downloading the dictation files
• Transcribing the audio files
• Transmission of the completed transcripts
• Retrieving the completed reports by the healthcare practice. 

Considering the procedure occupied in confidentiality of information is applicable at all stages:

When data is at rest: This would be security of patient details when it is collected prior to relaying to the online transcription company and when the finished transcripts are stored before delivering back to the healthcare practice.

When patient details is in motion: This would comprise security of information during transferring audio files, conveyance of audio records, retrieving audio records and conveyance of completed reports

When information is in use:  This would concern security of information when the dictation files are being transcribed.

When patient details are disposed:  This would pertain to safely disposing of defunct files in such a way to make sure that they are completely destroyed and cannot be accessed by unauthorized entities.

TransDyne, a leader in the contracting out healthcare transcription industry comprehends the necessity for maintaining security of patient data and has provisions in place to make certain of HIPAA / HITECH compliance.

How does TransDyne ensure HIPAA/HITECH compliance?

Employing of the optimum software and tools: The use of 128-bit data encryption, multi-tiered application architecture, design level confidentiality safeguards, firewall protected networks, sterilized e-mail servers, denial of access procedures and multi-modal alerts safeguards information when it is at rest and when data is in motion.

Employing of practices: Utilization of procedures like company owned & managed facilities, not engaging any sub-contractors, employing manned confidentiality at the entry/exit points, round-the-clock video surveillance and the lack of removable storage media safeguard the information in use. The other precautions taken for ensuring confidentiality of information in use are limiting the access to the application by User ID and an encrypted password. Access to files is limited based on the user's function. Once a user is logged in, if no activity is performed for certain time, the user is automatically logged out of the system. This ensures that there is complete security of data when it is in use.

Educating teams: Educating manpower on the significance and process s for HIPAA/HITECH compliance gives them a professional outlook. Having them give a commitment in writing further ensure HIPAA/HITECH compliance. This secures the data in all phases.

TransDyne believes in maintaining confidentiality criteria that not only fulfill HIPAA/HITECH standards, but also go beyond them.  TransDyne also delivers medical transcription services with correctness levels of above 99%, guaranteed delivery time of 24 hours with an choice of 4-12 hour delivery time for STAT reports at a very economical charge, using software and tools that offers various benefits while still being easy to operate!

To avail confidential healthcare transcription services from TransDyne, click here.

Voice transcription contracting out: Leverage the transcription vendor’s background

Online medical transcription is the exercise of transcribing patient records by converting audio files dictated by the health professional of the patient-physician meeting into text format. Online medical transcription is a critical ingredient of the health management process offering inputs for the operational as well as commercial aspects of health management.

However voice transcription is a specialized expertise that demands the correct blend of manpower talents  & proficiency, the right implements and the right method to fulfill the parameters of being accurate, speedy, secure and easy to operate.

One effortless fix to make sure that patient transcripts are created exactly, promptly and safely generated, while still controlling costs is to subcontract online medical transcription to a knowledgeable medical transcription company. By outsourcing online medical transcription to a transcription vendor, health facilities can leverage on the medical transcription vendor’s background and know-how.

How does contracting out online medical transcription support healthcare facilities take advantage the medical transcription company’s experience and proficiency?

To understand how outsourcing supports healthcare facilities gain from on the medical transcription company’s background and proficiency, it is vital to understand what are the ingredients of correct, quick, protected and cost-effective voice transcription.

The elements of exact, prompt, secure and economical online medical transcription are:

Manpower: The standard of online medical transcription is dependent on the standard of transcriptionists to a considerable degree. Building up the optimum pool  of personnel would essentially concern the following activities:

1. Recruitment: Sourcing and recruiting the right talent
2. Training: Developing the talent to deliver the best caliber work
3. Allocation of work: Work allocation to medical transcriptionists should be based on the specialties they have been trained on, to make certain of right correctness and turnaround time  

By contracting out voice transcription, health facilities essentially have access to the right manpower without actually having to through the undertaking of sourcing, recruiting, training medical transcriptionists. Healthcare practices can gain from on the human resource development skills and know-how of the transcription vendor.

Information technology: Information technology participates an important responsibility by quickening up the undertaking, protecting the data during the transcription procedure and saving time of the physicians and support staff. The responsibility of information technology in voice transcription comprises:

1. Dictation: Capturing the narration of the health professionals by various modes
2. Uploading: Transferring dictation files for transmission to the service provider
3. Retrieving: Retrieving transcribed records
4. Distribution: Distribution of patient records to health professionals
5. Archives: Retrieving old files from the system
6. Added advantages: Features like electronic signature, remote printing & faxing, HL7 interface etc
7. Confidentiality: Facilities like encryption, virus protection, firewalls etc
8. Alacrity: To make sure of fast delivery time

Contracting out medical transcription services allows healthcare practices to take advantage on the software and tools developed by the medical transcription company to avail benefits like swiftness, safety and convenience of utilization.

Processes: Online medical transcription needs to follow a certain procedure to be timely, correct, protected and economical. The processes engaged in voice transcription include:

1. Quality processes: To accomplish the desired accuracy levels transcripts have to be checked at several phases like proofreader, editor and quality assurance pool.
2. HIPAA compliance: To protect private patient details, the medical transcription company has to have processes in place to make certain of total confidentiality.

Sub contracting online medical transcription enables healthcare practices to benefit from the procedures refined by the transcription vendor through their track record in meeting the demands of healthcare facilities.

Establishment costs:  Medical transcription needs setup like:

1. Space: Space allocated for voice transcription
2. Transcription implements:  Computers, servers, foot pedals, headphones and software are required for transcription.
3. Furniture & utilities: Tables, chairs and utilities like power etc. 

Contracting out medical transcription allows healthcare practices to avoid commitment in non-online medical transcription related infrastructure.

It can be determined that by sub contracting online medical transcription, healthcare facilities can gain from on the expertise and background of the transcription vendor. This assists health facilities in limiting the expenditure of medical transcription to the expenses per line of transcription. Not only this they would also save as much as 40% to 60% on the expenses of in-house transcription. To gain from the maximum plus points of outsourcing voice transcription it is critical to source the correct online medical transcription company, based on criteria like quality, turnaround time, confidentiality, expenses and software and tools.

TransDyne provides quality voice transcription at economical prices, transcribed by competent transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of quality and all this with technology that is advanced but effortless to use!

To avail medical transcription services from TransDyne, click here.