Medical transcription outsourcing: Helping create records with veritable information

Information has a vital role to play in healthcare, as healthcare is a complicated and often time-consuming process. Information in case of the healthcare process is collected from various sources. However one of the main sources of information is from the patient- healthcare professional encounter. This information is often collected in dictation form and needs to be transcribed into text format to be easily accessible and understandable. Medical transcription is the process of converting the dictation of the patient- healthcare professional encounter into textual format. The transcription process benefits from being outsourced to a professional medical transcription company, as accurate, timely, secure and cost effective creation of patient medical records requires intense focus of time and investment.

Outsourcing medical transcription ensures proper documentation of the patient encounter, providing veritable information.  Medical transcription companies are able to help in the creation of patient medical records having veritable information due the following factors:

·       Influencing the dictation practices of healthcare professionals: The data for the information in the patient medical record originates from the healthcare professionals’ end. Medical transcription companies provide healthcare professionals with the choice to retain the dictation device of their choice; this ensures that healthcare professionals are comfortable and familiar with their dictation device thus helping improve quality of audio. Moreover medical transcription companies provide constant feedback to healthcare professionals regarding the quality of dictation offering them tips to improve quality. The improved quality of audio ensures that the quality of information captured in the records is genuine.

·       Availability of specialty trained medical transcriptionists: Another important factor that influences the quality of transcription is the quality of the medical transcriptionists working on it. Medical transcription companies have refined their recruitment processes to ensure that the best talent is recruited. They also have a rigorous training process in place to ensure that medical transcriptionists are trained to develop their innate talent to produce quality work.  Moreover medical transcriptionists are given training in specific specialties making them domain experts, which further enhances their capacity to produce quality transcription.

·       Process of ensuring quality: Medical transcription companies have a stringent quality process in place to ensure that each transcript meets the highest accuracy standards possible. Each transcript is subject to a rigorous quality process involving multiple quality checks to ensure minimum errors.

·       Experience and expertise: Apart from having the right team and the right process in place, medical transcription service providers also process the right experience and expertise to provide customized solutions to the changing needs of healthcare professionals and healthcare facilities.

Apart from the above advantages of outsourcing medical transcription, transcription services also provide services with advantages like:

• Timely transcription ensuring specified turnaround time
• Easy to use technology for transcription, which lower the burden of healthcare professionals and support staff
• Editing and proofreading services for transcripts created by speech recognition software
• Adoption of EMR/. EHR using HL7 interface.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete medical transcription services from TransDyne, click here.

Medical transcription: The need for outsourcing

Medical transcription services have been providing much needed support to the healthcare sector helping create accurate, prompt and secure patient medical records. Though there are numerous methods of documenting available to healthcare professionals and healthcare facilities medical transcription especially when outsourced has been proven to be one of the most efficient methods. There are numerous reasons for this as outsourcing medical transcription provides much needed support to healthcare facilities and healthcare professionals in various aspects.

Given below are a few points that emphasize the need for outsourcing medical transcription:

Provides support for difficult functions: Medical transcription is a complex process requiring the right team, the right process and the right technology to deliver desired results. Each of these aspects requires constant monitoring and considerable apportioning of resources to produce quality transcription. Outsourcing medical transcription automatically transfers the responsibility of mobilizing these resources on to the service provider, relieving the burden of the healthcare professionals and healthcare facilities in this regard.

Offers access to advanced skill sets and technologies: Medical transcription is inextricably joined with technology for various aspects. The demands of the healthcare sector keeps varying and outsourcing medical transcription ensures that the healthcare facility has access to advanced skills and technology for transcription. Medical transcription companies would constantly update their skill set and technology, which benefits healthcare facilities and healthcare professionals.

Reduces risks: The creation of a detailed and accurate documentation of the care process helps mitigate risks in case of malpractice litigation. Outsourcing medical transcription ensures that detailed patient medical records including the narrative portion of the patient encounter are documented providing evidence in case of litigation. Moreover outsourcing to a technologically savvy medical transcription company also ensures that confidential patient information is protected at all stages ensuring HIPAA and HITECH compliance

Enables better response to changing needs: The healthcare documentation scenario is constantly changing with the changes in the statutory requirements and advances in technology. Outsourcing medical transcription ensures a better response to these changing needs. Outsourced medical transcription service providers enable adoption of EMR/EHR using HL7 interface. They also provide editing and proofreading services for transcripts produced by speech recognition software.

Creates improved and reliable setup: Outsourcing medical transcription ensures that healthcare professionals and healthcare facilities have a reliable setup for medical transcription needs. Medical transcription service providers provide a reliable setup from the start of the process to ending with the delivery of transcripts. They offer

• Flexible modes of dictation
• Turnaround time options
• Document delivery modes
• Reports in preferred templates/ formats

Helps control costs and manage funds: Another important aspect of outsourcing medical transcription is the savings on cost. Outsourcing medical transcription ensures that the healthcare facility enjoys a substantial reduction in costs of transcription in terms of both direct and indirect costs. Timely medical transcription also quickens the reimbursement process ensuring better cash flow

From the above given advantages of outsourcing medical transcription it can be concluded that outsourcing medical transcription is a economically and operationally sound decision

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete medical transcription services from TransDyne, click here.

Medical transcription outsourcing: Providing the base for better healthcare operations

The scope of healthcare activities is vast covering a whole array of specialties and services. Managing healthcare operations whether restricted to an individual practice or managing a huge multi specialty hospital requires a whole range of operational activities. Medical transcription services have been a part of healthcare operations by helping create accurate and timely patient medical records that aid in the care process. Outsourcing medical transcription helps healthcare facilities and healthcare professionals avail quality services while being ensured of cost savings, security and technology support for medical transcription.

Apart from this outsourcing medical transcription provides a base for better healthcare operations. Some of the healthcare operational areas that outsourced medical transcription services aid in are:

• Quality assessment: Outsourced transcription services help in creating patient medical records that capture all the nuances of the treatment process making it possible to easily evaluate the quality of treatment being provided

• Managing epidemics: The collection of data regarding the health of the community helps in prediction and prevention of epidemics. Outsourced medical transcription services help in this aspect by providing prompt transcription services

• Reduce costs: One of the main benefits of outsourcing medical transcription is reduction of costs. This benefits the healthcare facility in terms of cost saving and better utilization of resources for the core activity of providing quality healthcare

• Case management and care coordination: The provision of care could span a longer period of time and could involve more than one healthcare professional and support staff. Detailed reports created by medical transcription companies aid in easy transition of staff during long-term care.

• Referrals: The process of medical transcription creates patient medical records that capture the narrative of the patient story, which is very useful in case of referrals to specialists

• Alternative treatments: Having detailed records of the current treatment enables healthcare professionals to consider alternate treatment modes. Medical transcription service providers enable easy sharing of records by delivering documents as per the specification of healthcare professionals

• Review of healthcare professionals’ performance: The detailed reports created by medical transcription services enable better trending and evaluation of the healthcare professionals’ performance

• Training: The detailed records created by medical transcription companies provide a good training tool.

• Legal aspects: In an increasingly litigious environment detailed patient medical records created by medical transcription companies, which contain the entire patient story provides a valuable support in case of litigation

• Payment management: Medical transcription provides the base for coding and billing by helping create prompt and accurate records of the treatment process.

• HIPAA: One of the main concerns of healthcare facilities and healthcare professionals is the protection of confidential patient information. This information becomes very vulnerable during the transcription process. Outsourcing to a professional medical transcription company mitigates the concern of the healthcare facility regarding HIPAA and HITECH compliance

• Administration: Having medical transcription in-house would require a lot of administrative activities. Outsourcing medical transcription eliminates the needs for these activities by providing support for the entire medical transcription activity including collection of dictation, the actual transcription process to the delivery of transcripts. Medical transcription companies also provide for adoption of EMR/ EHR using HL7 interface.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete medical transcription services from TransDyne, click here.

Medical transcription outsourcing: Helping promote excellence in healthcare

As healthcare is a vital service that helps improve the quality of life by improving the health of patients, there is a constant need to strive for excellence in providing services. Having to provide excellent services on a constant basis while balancing other requirements like profitability, meeting statutory obligations and protecting confidential patient information can be a daunting task. The common factor that aids healthcare facilities and healthcare professionals meet most of these requirements is information from patient medical records, supported by robust technology enabling easy access and security.

Medical transcription is one of the methods of documenting the patient encounter and collating the information required for various purposes.  Outsourcing medical transcription has been proven to improve not only the quality and speed at which patient medical records are created it also helps save on costs. As medical transcription is one of the most preferred and time tested method of documenting the patient encounter it helps promote excellence in healthcare.

Some of areas in which outsourced medical transcription services help promote excellence in healthcare are:

• Improving focus on patients: Documenting the patient encounter using familiar modes of dictation enables healthcare professionals to focus on the patient. Unlike other methods where the healthcare professional is forced to enter the details at the point of care, outsourced medical transcription services encourage the healthcare professional to concentrate on the care process and offer them dictation options as per their choice, helping them mange their time better.

• Preserving the entire patient story: Documenting the patient encounter using the services of a medical transcription company ensures accurate transcription of the entire encounter including the narrative. Having the entire patient story enables better diagnosis. Retaining the narrative as a part of the patient record also ensures continuity of care in case of long-term treatment.

• Saving on time: Another area in which outsourced medical transcription companies help promote excellence in healthcare is by saving on time of healthcare professionals and other staff, The management of transcription in-house can be a time consuming process and outsourcing helps support staff of the healthcare facility to use their time towards the core objective of providing quality care and maximizing profits

• Saving of efforts: The process of medical transcription requires the right team, the right process and the right technology to be effective. Outsourcing medical transcription ensures that healthcare professionals and other staff have to put in minimum efforts towards organizing these resources while still maintaining the required quality standards like accuracy, turnaround time, security etc.

• Saving on costs: One of the most obvious benefits of outsourcing medical transcription is the savings on cost both direct and indirect. Moreover time medical transcription can also help regulate the flow of revenue by quickening the receivables cycle.

• Better information access and sharing: Outsourcing medical transcription ensures that healthcare professionals have easier access to current as well older records. Outsourced medical transcription service providers also offer various delivery options, which enables easy and secure sharing of information.

• Providing support for adopting newer technologies: Partnering with a professional and technologically savvy medical transcription company ensures that the path to adopting newer technology is smoother. Medical transcription companies enable adoption of EMR/ EHR using HL7 interface and also offer editing & proofreading services for transcripts produced by speech recognition software.

The right medical transcription service provider as a partner for medical transcription needs can help promote excellence in healthcare.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete medical transcription services from TransDyne, click here.

Medical transcription outsourcing: A balanced approach to time management

The healthcare sector is constantly besieged with numerous demands on their limited resources making time management a big issue. Medical transcription – the process of creating patient medical records from the dictation of healthcare professionals detailing the patient encounter, is one of the factors that has a role to play in effective time management. Timely medical transcription is essential for provision of quality care, reimbursements and risk management. Though medical transcription is vital for smooth running of healthcare facilities it is also a time consuming process to organize effectively.

Outsourcing medical transcription has been found to be an effective solution for ensuring better time management – both in terms of managing transcription and the managing the time of the healthcare professionals and other staff.

Given below are some of the areas in which outsourcing medical transcription helps take on a balanced approach towards time management:

Resource management for medical transcription: To produce accurate and timely patient medical records medical transcription requires the right team, the right processes and the right technology. Mobilizing these resources requires dedicated time and focus to produce the desired results. Outsourcing medical transcription ensures better time management in this regards as the onus of developing these resources is on the medical transcription company. This includes:

• Developing the right team: One of the most important resources required for quality transcription is a team of medical transcriptionists. The process of sourcing, recruiting and training medical transcriptionists can be time consuming. Outsourcing medical transcription ensures that the medical transcription company would have a constant recruiting and training process in place to ensure the availability of skilled medical transcriptionists taking away this burden from the healthcare facility and ensuring better time management

• Developing the right process: To meet quality standards and maintain HIPAA and HITECH compliance it is important to develop and implement the right process. Medical transcription companies have the expertise and experience in developing the right process and Quality Guidelines to ensure quality. They would also have the right resources in place to ensure HIPAA and HITECH compliance.

• Software and tools: Medical transcription requires the right technology right from the beginning of the process – collection of information to the end of the process – delivery of transcripts to ensure smooth operations. Medical transcription companies have developed the right technology to provide maximum benefits while still being easy to use. Enabling the healthcare professionals to retain the dictation mode of choice ensures that they can manage their time better. Medical transcription companies enable the transcripts to be delivered through the specified mode, which enables the support staff to manage their time better. Medical transcription service providers also enable adoption of EMR/ EHR using HL7 interface further aiding in better time management.

Speeding up the transcription process: Another important aspect that outsourced medical transcription services help in better time management is speeding up the entire transcription process. Outsourced medical transcription service providers ensure speedy transcription even in the face of varying volumes, holiday & weekend transcription needs etc. ensuring better time management.

Partnering with the right medical transcription service provider can aid healthcare facilities and healthcare professionals in better time management.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete medical transcription services from TransDyne, click here.

Medical transcription outsourcing: Providing services with verifiable results

Medical transcription has been providing valuable documentation support to the healthcare sector by helping create legible, detailed and accurate patient medical records. Healthcare as a process depends on information from patient medical records to be able to function effectively in terms of providing quality care and in handling the commercial aspects. Though there are many options available to healthcare professionals and healthcare facilities to document the patient encounter, outsourced medical transcription services is one option that provides verifiable results.

Medical transcription is the process of listening to the dictation of healthcare professionals regarding the patient encounter and transcribing the same into text format. This process of creating patient medical records lends itself to producing patient medical records which has verifiable results, against criteria such as:

• Accuracy: Accuracy of the information captured in the patient medical record is probably one of the most important factors that affect the operations of healthcare facilities at many levels. The information in the patient medical record needs to be accurate to facilitate provision of quality care, as a defense against litigation and for the purpose of coding & billing. Accuracy of the information captured needs to be as close to 100% as possible and can be measured by assigning different values for different error categories. The capacity of the medical transcription company to delivery accurate transcription services can be measured by verifying their training processes and quality processes.

• Turnaround time: Apart from the accuracy of information one of the other factors that affect the process of care, the reimbursement process and risk management is turnaround time. Usually medical transcription companies offer varied turnaround time options like 24 hours turnaround time for normal reports and 4-12 hours for STAT reports. The capability of the medical transcription company to meet turnaround time commitments can be measured by the availability of skilled medical transcriptionists with the service provider and the technology used by the medical transcription company

• Security: The need for preserving the confidentiality of patient information is underlined throughout the healthcare process and the importance of security during the medical transcription process is magnified due to the very nature of the service. Medical transcription service providers ensure data security during this process by incorporating security measures like 128-bit data encryption, multi-tiered application architecture, design level security, safeguards, firewall protected networks, sterilized e-mail servers, denial of access procedure and multi modal alerts. Measures are also taken to ensure security by ensuring that the data doesn’t leave their premises physically and educating their team on the importance of HIPAA and HITECH compliance throughout the transcription process.

• Cost: One of the main benefits of outsourcing medical transcription is the cost savings. The cost savings made by the healthcare facility/ healthcare professional can be verified by comparing the cost of in-house transcription with that of the cost per line charged by the medical transcription company. The verification of cost can also be done by evaluating the billing method to ensure it is verifiable, measurable, definable, consistent, fair and honest.

• Technology: Technology has a large role to play in the medical transcription process – making the process quicker, easy to use and secure. The role of technology in the medical transcription process can be evaluated by assessing the benefits provided by technology like dictation modes, delivery modes and HL7 interface and by ensuring that all the software and tools used by the medical transcription company are easy to use.

It can be concluded that medical transcription is a process that provides services with verifiable results.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete medical transcription services from TransDyne, click here.

Medical transcription outsourcing: A systematic approach to healthcare documentation

Healthcare as a service though essential and vital easily lends itself to chaos due to the variability of the requirement for this service. Often times neither patients nor healthcare professionals are able to plan the healthcare process ahead of time, as emergency situations do not lend themselves to planning. Keeping this in mind the approach to successfully managing any healthcare facility is to ensure that the support systems take on a systematic approach ensuring that healthcare professional and other support staff are in a position to deal with varied situations as they may arise.

Having an outsourced medical transcription service provider support the medical transcription needs of the healthcare facility helps in taking on a systematic approach to managing healthcare information. Partnering with a committed, technologically savvy and professional medical transcription company as a partner for the patient medical record creation needs provides the following benefits:

• A systematic approach to collection of information: The data for creating the patient medical record is generated from the patient- healthcare professional encounter. Over the years healthcare professionals have shown a marked preference for dictation as a mode of capturing this information. Medical transcription companies provide healthcare professionals not only the option to retain dictation as the means of collecting information, but also allow them to use dictation devices of their choice. Furthermore medical transcription service providers also make provisions for this data to be automatically transmitted for transcription by programming the upload system to automatically transmit this data at periodic intervals ensuring delays in transcription are minimized

• Professional transcription ensuring quality: Once the audio files have been collected and transmitted to the medical transcription company premises, these files are allotted to specialty trained medical transcriptionists based on the nature of work. After transcription, each transcript is put through a multiple level quality process to ensure maximum accuracy.  Medical transcription service providers also provide professional editing and proofreading services for transcripts created by speech recognition software to ensure acceptable accuracy levels

• Customized templates/ formats: Each specialty of medicine has their report template/ format. Moreover there could be variations on this depending on the preference of healthcare professionals. Medical transcription service providers provide transcripts as per the customization specified by the healthcare facility. The specifications of each healthcare professional / healthcare facility are systematically noted and transcripts are created according to the specifications.

• Turnaround time options: Another aspect that is streamlined by outsourcing medical transcription is the turnaround time. Medical transcription companies offer various turnaround time options to healthcare professionals, which help them have access to information depending on their requirement. For e.g. Emergency situation require shorter turnaround time than normal situations.

• Diverse document delivery modes: Medical transcription companies also offer document delivery mode options, which are customized to the specifications of healthcare professionals /healthcare facilities. Options like delivery to specific folders, automatic print options, delivery to more than one healthcare professional etc are offered.

• HL7 interface: Medical transcription service providers also offer Hl7 interface for EMR/ EHR adoption while still retaining the dictation-transcription method of documenting the patient encounter.

It can be concluded that outsourcing medical transcription needs to a professional medical transcription service provider provides a systematic approach to healthcare documentation.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete medical transcription services from TransDyne, click here.

Medical transcription outsourcing: Providing quality support for recurring needs

Given the criticality of healthcare services it is important that the quality of services delivered meet the highest standards possible. To be able to deliver quality services consistently the healthcare sector depends on quality inputs the primary being the qualifications, skills and experience of healthcare professionals and other support staff. Apart from this and other core contributors to the care process, one other recurring input that needs to meet quality standards on a consistent basis is information from patient medical records. Information from patient medical records is essential for not only delivering quality care but also for commercial and operational aspects.

Medical transcription is one of the most time-tested and preferred methods of documenting the care process. As medical transcription is a process, which benefits from being outsourced it makes it an ideal support for providing quality support on a recurring basis. Outsourced medical transcription services provide quality support on a recurring basis including factors like:

• Consistent accuracy levels: Services provided by outsourced medical transcription companies constantly meet quality standards for recurrent transcription needs. To cope with the recurring and often varying demands for quality transcription, service providers are constantly sourcing and recruiting the best talent and training them to hone their skills. Medical transcription companies also establish processes in place to ensure quality standards are met with consistently.

• Meeting turnaround time requirements: With the recurring demands for medical transcription needs it is important for the transcripts to be delivered to healthcare facilities and healthcare professionals within the specified turnaround time. Medical transcription service providers strive to consistently meet turnaround time deadlines by using skilled medical transcriptionists, advanced technology and efficient processes.

• Security: Another factor that is a recurring concern while outsourcing medical transcription is that of maintaining HIPAA and HITECH compliant standards for security of confidential patient information. Medical transcription service providers provide for this recurrent requirement by ensuring secure standards for technology, processes and infrastructure.

• Cost: As the need for medical transcription is a constantly recurring one, it is important to control cost of transcription. Outsourcing medical transcription ensures that the cost of transcription is reduced by 40% and also curbs indirect costs of transcription. Curbing recurring cost of transcription results in healthier bottom line in the long run.

• Technology: Due to the recurring demand for urgent transcription services it is important that medical transcription have the support of robust technology. Outsourcing medical transcription to a professional and technologically savvy medical transcription company can help in this aspect by providing technology support at every level of transcription.

The conclusion here can be that the medical transcription needs of healthcare facilities and healthcare professionals are of a recurring nature. It is important to partner with a medical transcription company who can provide quality support consistently for recurring needs including additional services like HL7 interface for EMR/ EHR adoption, editing and proofreading services for speech recognition software transcripts etc.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete medical transcription services from TransDyne, click here.