MEDICAL TRANSCRIPTION: HIPAA compliance

What is HIPAA and how important is it in medical transcription?

Health Insurance Portability and Accountability Act (HIPAA) was established to safeguard the privacy of health information along with various other factors related to Health Insurance. Medical transcription service providers come under the purview of HIPAA with regard to safety and security of electronic transmission of patient health data.

Medical transcription is a process where confidential patient data is transmitted back and forth. Therefore it becomes important to ensure that the data is transmitted through safe channels.

HIPAA compliant standards need to be applied at every level of a medical transcription company’s operation. It should include:

• Technology
• Facilities and infrastructure
• People and resources.

The benefits of being HIPAA compliant are as follows:

1. Avoidance of fines and penalties
2. Gaining confidence of the industry and customers
3. Increase in efficiency
4. Workflow process is smoother
5. Public exposure risk is dramatically reduced.
6. Data efficiency is enhanced.

While outsourcing the medical transcription needs of a healthcare facility it is vital to check whether the medical transcription service provider is HIPAA compliant. One needs to ensure that all the resources of the company are completely secure to reduce the risks of violating the confidentiality of patient data.

TransDyne is one such medical transcription service provider that believes in being HIPAA compliant at all levels be it technology, infrastructure or their people.

Given below are some of the steps taken by TransDyne to make their medical transcription service HIPAA compliant:

Secure Technology: Technology has been secured by use of security features like 128-bit data encryption, multi-tiered application architecture, design level security safeguards, firewall protected networks, sterilized e-mail servers, denial of access procedures and multi-modal alerts. These are updated constantly to prevent security breaches.

Secure facilities and infrastructure: TransDyne has ensured security of their infrastructure by not exposing their transcription work to any third party. All the work is executed by their own centers. Further security is ensured by manned security at entry and exit points, surveillance cameras, disallowance of any removable storage devices and limited access of systems and information on a need to know basis.

Secure People and resources: Further the employees of TransDyne are trained on the importance of maintaining security of data. Care is taken that the medical transcription work is done in own premises. Email access is restricted. Legal Undertakings are taken from employees. Periodic audits are conducted to ensure that all HIPAA standards are met with.

TransDyne offers quality Medical Transcription with an accuracy level of above 99% Accuracy levels are achieved by training medical transcriptionist in specific areas of medicine making them domain experts and having a four level quality check to eliminate errors.

TransDyne offers medical transcription at reasonable prices by using a fair and reasonable method, achieving and passing on the benefits of economies of scale, and executing all medical transcription work in-house.

TransDyne offers quick turnaround time for medical transcription work by use of the right technology and well-trained medical transcriptionists.

To know more about TransDyne’s superior medical transcription services please click here.