Medical transcription outsourcing: Provides convenience and accessibility

It has been acknowledged that the healthcare process draws inputs from various sources to provide quality services. One of the inputs that contribute to the healthcare process is information from patient records. Patient records document the details of the ailment, the symptoms, the tests/procedures administered, the diagnosis, the treatment provided and the progress made by the patient. Patient medical records provide historical content regarding the health history of the patient and context regarding the patient. Having proper documentation takes away the need for guesswork and prevents wastage of resources.

Medical transcription is the process of creating patient medical records from the dictation provided of the patient- healthcare professional encounter. However medical transcription is a specialized skill requiring the right combination of a trained team, technology and a streamlined process to produce the desired result of accurate, timely, secure and cost effective records. Outsourcing medical transcription provides healthcare facilities and healthcare professionals with a convenient solution along with easy accessibility to the right team

Convenient services

• Flexibility: By outsourcing medical transcription, one of the main benefits that healthcare facilities and healthcare professionals can enjoy is the flexibility. Outsourcing basically converts the fixed cost of medical transcription to variable cost, which is restricted to cost per line of transcription depending on the volumes.

• Holiday and weekend transcription: Outsourcing medical transcription provides a package deal to healthcare facilities and healthcare professionals, which also takes care of any weekend and holiday transcription requirements seamlessly.

• Flexible modes of dictation: Outsourced medical transcription also enables the healthcare professionals to retain their familiar mode of dictation, necessitating no changes in the style of working.

• Multiple modes of document delivery: The software and tools used by the medical transcription service provider can provide healthcare professionals and healthcare facilities the benefits of secure, speedy and multiple options for document delivery.

• HIPAA and HITECH compliance: Outsourcing medical transcription to a professional service provider ensures HIPAA and HITECH compliance throughout the medical transcription process.

• Reduced costs: Outsourcing medical transcription results in enormous cost savings to the healthcare facilities and healthcare professionals. Not only does outsourced services transform the fixed cost of medical transcription to variable costs, but also saves on cost per line by about 40% to 50%.

Accessibility to the right team

• Accuracy: Accuracy of information captured in the patient medical records is one of the most important factors as this information forms the basis of continued care, reflects the appropriateness of care and helps in filing proper claims. Skilled medical transcriptionists who are well versed in the language of the specialty they are transcribing for would ensure that they capture all the details with maximum accuracy. Skilled medical transcriptionists would also ensure that they apply context where applicable to correct minor discrepancies using their knowledge of the specialty and the healthcare professional they are transcribing for

• Speed: Along with accuracy the other most important factor that affects quality care and the reimbursement process is the availability of timely information. Well-trained medical transcriptionists would ensure that not only are the transcripts accurate, but also available on time.

• Customization: The level of service required by healthcare professionals would vary according to their specialty, the treatment situation and various other factors. Well trained medical transcriptionists would help in the process of customizing services according to the specific needs of healthcare professionals and healthcare facilities.

It can be concluded that medical transcription companies not only help in creating patient medical records within all the required parameters but they also help in adoption of EMR/ EHR using their unique access to manpower and technology, which includes:

EMR/ EHR adoption: Medical transcription companies also ease the path to adoption of EMR/ EHR by offering options like proofreading & editing services for speech recognition software, structured dictation, structured transcription, discrete reportable transcription and HL7 interface while still retaining the familiar and preferred method of dictation-to-transcription method of documenting the care process.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

Among the software and tools offered by TransDyne for transcription, the smart delivery system has a large role to play in easing the path to EMR/EHR adoption The Smart Delivery system, which has features like User defined folder paths to enable easy imports to EMR systems is the suggested mode of document delivery where pre-defined file saving would help import documents to EMR systems.  Apart from this TransDyne also offers discounted rates for those healthcare facilities that provide demographic data entered in the EMR rather than through other modes.

Along with medical transcription services involving multiple level quality checks to ensure accuracy, the use of the right technology for ease of use, turnaround time and security, at reasonable rates, TransDyne also provides discrete reportable transcription for adoption of EMR/ EHR. 

To avail complete medical transcription services from TransDyne, click here.