Medical transcription outsourcing: Boosts overall efficiency

Most business enterprises require order and proper information flow to perform at an optimum level. The healthcare sector is no exception; in fact a vital service like healthcare requires an efficient support system to be able to function efficiently. The delivery of quality healthcare and the commercial success of healthcare facilities depend totally on the efficient flow of information. Information in the healthcare scenario is mainly derived from the patient- healthcare professional encounter. The patient- healthcare professional needs to be carefully documented to facilitate clinical, operational and commercial efficiencies.

Medical transcription is the process of creating clear, accurate and timely patient medical records from the dictation provided by healthcare professionals regarding their encounter with the patients. The role of medical transcription is to ensure that all the nuances of the dictation are accurately transcribed in text format. This enables healthcare professionals and healthcare facilities to easily draw on this information for various purposes. As medical transcription services provide support beyond mere typing or data entry services they require a concentrated input of the right team, the right process and the right technology to meet all the quality criteria of being accurate, prompt, secure and cost-effective.

The easy fix for healthcare facilities to ensure this without diluting their focus on the core business is that of outsourcing medical transcription to a professional medical transcription service provider. This ensures that healthcare professionals and healthcare facilities have adequate support for clinical decision making, coding & billing, risk management and other operations. Outsourced medical transcription services help in boosting overall efficiency of the healthcare facility in the following areas:

• Improvement of clinical workflow: The clinical workflow becomes efficient when the flow of information is smooth and there is no wastage of resources due to repeat tests, procedures etc. Medical transcription services help in this aspect by ensuring that complete and concise patient medical records are created along with all the details and are made available within the specified time.

• Increasing the operational efficiency of healthcare facility's staff: Apart from aiding healthcare professionals, outsourced medical transcription services have the added advantage of other staff by providing facilities for upload of dictation, delivery of transcripts, archives etc. The IT staff and other support staff benefit from an efficient system for medical transcription.

• Accuracy: Accuracy of the information captured in the patient medical record is vital for many purposes. Outsourced medical transcription services ensure that all the information is captured accurately and in detail. Medical transcription service providers also ensure that the narrative portion of the patient encounter is a part of the patient medical record

• Enhanced throughput: Outsourced medical transcription service providers ensure that the productivity of the healthcare professionals is enhanced by allowing them to retain dictation as mode for capturing the details of the patient medical record, allowing them to retain familiar modes of dictation and also by providing convenient document delivery modes. Outsourced medical transcription service providers also help in adopting EHR/ EMR using HL7 interface

• Propagate quality outcomes: Quality information results in quality care, better coding & billing leading to better and quicker reimbursements, protection against litigation etc. Outsourced medical transcription services ensure that the quality of information in patient medical records is the highest possible by using trained and skilled medical transcriptionists and a rigorous quality assurance process.

• Enhanced safety: Proper documentation of the patient encounter helps maintain safety standards. Medical transcription ensures the patient encounters are documented properly. Moreover outsourced medical transcription service providers ensure safety and security of the information in patient medical records by having HIPAA and HITECH compliance measures in place.

A professional and technologically savvy medical transcription service provider as a partner for the transcription needs of a healthcare facility can help boost efficiency and enhance productivity.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete medical transcription services from TransDyne, click here.

Medical transcription outsourcing: Helping overcome the obstacles to a connected healthcare community

There has been a lot said about the state of healthcare and the need to build an electronic healthcare system, which encourages easy exchange of information across diverse networks without the meaning of the information being lost during the course of exchange. As the healthcare sector relies heavily on information from patient medical records for various aspects, it is important for the process of creating patient medical records to support the objectives of accuracy, accessibility and security.

With the move towards a nationwide electronic healthcare network becoming imminent, the focus of the healthcare community has been on minimizing the obstacles to this move. Though there are numerous benefits to be attained from a centralized healthcare network, there are also a few obstacles for the move towards attaining an electronic healthcare system. Outsourced medical transcription services have been known to play an important role in a nationwide electronic healthcare exchange by accelerating the process and helping overcome the obstacles.

What are the obstacles to the move towards a nationalized healthcare system and how do outsourced medical transcription services help overcome these obstacles?

The commonly known obstacles to the adoption of a nationwide electronic healthcare system are:

• Proper patient identification:  Confusion with common patient names and proper unique identification of the patient details is vital for the healthcare system to work. Outsourced medical transcription prepares patient medical records, which help in not only retaining the unique identity but also retaining the unique patient story of each encounter.

• Sustainable model: Outsourced medical transcription services have been providing full support to the healthcare sector with a deep understanding of the operations for healthcare facilities and the working life of healthcare professionals, providing a sustainable solution to the documentation needs of the healthcare sector

• Governance: Outsourced medical transcription follows a strict pattern, which accounts for the movement of the document. It accounts for all the people involved in the creation and correction of the patient medical record making the governance process easier to follow.

• Standards: Outsourced medical transcription service providers provide services that strictly adhere to the standards required whether it relates to format/ template, accuracy, turnaround time or the correction of errors, blanks etc.

• Privacy and security: Outsourced medical transcription service providers ensure privacy and security by providing services that have HIPAA and HITECH compliant measures in place to ensure the maximum protection of PHI (personal health information) at all levels.

It can be seen that partnering with the right medical transcription service provider can help healthcare professionals and healthcare facilities overcome the obstacles to a move towards a nationwide healthcare system.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete medical transcription services from TransDyne, click here.

Medical transcription outsourcing: Helping build a connected healthcare community

There has been a lot said about the state of healthcare and the need to build an electronic healthcare system, which encourages easy exchange of information across diverse networks without losing the meaning of the information during the course of exchange. To this end there has been a lot of work going on to ensure that healthcare information can be exchanged across networks without losing the essence of the information during the process.

As the healthcare sector relies heavily on information from patient medical records for various aspects, it is important for the process of creating patient medical records to support the objectives of accuracy, accessibility and security.

Outsourced medical transcription services have always supported the healthcare sector by providing services that meet all these criteria while still enabling healthcare professionals and healthcare facilities to retain their familiar modes of capturing information – dictation, option to retain the narrative portion of the patient's story among numerous other benefits.

There are many factors that support the need for a connected healthcare system and medical transcription services plays a significant role in fulfilling the need. Given below are some of the important reasons for a connected healthcare system and the role of medical transcription in providing support for the same:

• Healthcare professional referrals: One of the underlying advantages of a connected healthcare system is the ease with which primary care healthcare professionals are able to refer the patients to specialists for further treatment. This benefits the patient in terms of better quality care and benefits healthcare facilities and healthcare professionals in terms of increased revenues. Outsourced medical transcription services aid in this by ensuring that detailed transcripts are made available to healthcare professionals on time and even providing for delivery options where the same transcript can be authorized to be made available to more than one healthcare professional simultaneously saving on time and resources, substantially.

• Engaging the patient in the healthcare process: Part of engaging the patient in the healthcare process is to ensure that each patient story is identifiable individually. To do so the narrative portion of the patient encounter needs to be preserved. Medical transcription services encourage healthcare professionals to use free form dictation, which not only enhances the diagnostic process but also helps in the care process. Detailed and accurate information is the key to quality of care.

• Healthcare reform: Healthcare reform requires total transparency and accountability for which information in patient medical record is the key. Medical transcription ensures that all the nuances of the care process are recorded accounting for all the participants. And also helps in adoption of EMR/ EHR using HL7 interface

• Payment reform: It is a known fact that the basis for payment is proper documentation and that records generate revenue. To this end medical transcription is the process that believes in completely and consistently recording the facts of the patient encounter.

• Accountable care: By properly identifying the healthcare professionals and support staff involved in the care process, outsourced medical transcription services ensure accountable care and also provide vital support for risk management.

• Avoiding disconnected information: Outsourced medical transcription ensures that all the information regarding patients is uniquely identified and easily accessible by archiving them and enabling search using various criteria.

It can be seen that documenting the care process using a professional medical transcription service provider can result in improved outcomes, compliance and reimbursements.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete medical transcription services from TransDyne, click here.

Medical transcription outsourcing: Enables definite overall improvement

The healthcare sector is constantly looking for support to help improve services and their bottom-line; being a dynamic service constantly evolving to meet the new challenges faced by them. In this endeavor to improve quality and reduce costs while still meeting the statutory regulations imposed on them, the healthcare sector draws support from various sources like the pharmacy industry, the Information technology industry and other allied sectors.

However the common thread binding all aspects of successfully running a healthcare facility is the documentation of the patient- healthcare professional encounter. The information in the patient medical record forms the basis for all future encounters, current care planning, follow-up treatment, referrals, tests, procedures etc. Apart from the relevance of this information towards the core care process, this information is also the foundation for receivables management and provides support for risk management. Healthcare professionals have various options available to them to document the care process, however availing specialized medical transcription services from an outsourced medical transcription service provider has been found to enable definite overall improvement for all these aspects.

How does outsourcing medical transcription enable overall improvement?

Medical transcription services propagate definite improvement because they are based on the premise that these services should be customized around the requirement of healthcare professionals and healthcare facilities rather than the other way around.  Medical transcription services have been constantly evolving with the changing needs of the healthcare sector; this enables them to provide support that help healthcare facilities and healthcare professionals to capitalize  their resources towards definite improvement.

Some of the areas that outsourced medical transcription service providers have contributed towards improvement are:

• One stop shop: One of the primary advantages of outsourcing medical transcription is that this immediately gives access to a one-stop shop for all medical transcription needs of the healthcare facility. Healthcare professionals and healthcare facilities have immediate access to a vast team of well-trained medical transcriptionists for all specialties. Factors like STAT delivery of transcripts, weekend and holiday transcription are included, which considerably reduces the burden of healthcare facilities. Reports are customized as per the preference of healthcare professionals. Standardized templates for different specialties are also included. The medical transcription service provider also provides the technology support for the medical transcription platform. Factors like HL7 interface for adoption of EMR is all included as part of the package.

• Systematic information collection and delivery: Outsourcing medical transcription provides a systematic and easy to use application for collection and transmission of dictation, which can be configured to check and transmit audio files at predetermined intervals for speedy transcription. Document delivery modes are also configured as per the convenience of healthcare professionals including delivery to specific folders, delivery to multiple users, electronic signature and numerous other options. Healthcare facilities also have the provision to track dictations, transcripts and work in progress, which helps in easy administration.

• Cutting costs: Outsourcing medical transcription also enables the healthcare facility to cut down on direct and indirect costs of medical transcription substantially. Moreover outsourcing medical transcription also ensures that the fixed cost of transcription is converted to variable costs strictly based on the usage

• Improving report quality and accuracy: Using a combination of skilled medical transcriptionists and a stringent quality assurance process, outsourced medical transcription service providers ensure that quality patient medical records are created with maximum accuracy. Moreover using medical transcription as a process of creating patient medical records enables the retention of the narrative as part of the record. This aids in improving quality of care and in some aspects of risk management.

It can be seen that sourcing and partnering with the right medical transcription service provider can result in definite overall improvement in all aspects of the healthcare facility.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!  

To avail complete and reliable medical transcription services from TransDyne, click here.

Medical transcription outsourcing: Supporting the healthcare continuum

The importance of healthcare services in the modern world is undeniable. Healthcare is an essential need of every segment regardless of age, sex or economic status. Moreover healthcare is not a one-time need it is a continuous process involving a plethora of services including emergency treatments. To be able to keep up with the continuum of healthcare services, healthcare facilities and healthcare professionals rely on information from patient medical records to guide them in devising the proper care procedure. Information in patient medical records not only the guide the clinical decision making process but also provide the foundation for receivables management and risk management.

Medical transcription has been supporting the healthcare continuum by creating patient medical records from the dictation of the patient- healthcare professional encounter. Outsourcing medical transcription to a reliable medical transcription company provides healthcare facilities and healthcare professionals several benefits including:

• Legible records: One of the major advantages of patient medical records created by expert medical transcriptionists is that of legibility. Patient medical records are created with care in the format/ template required, neatly typed out in the correct sequence enabling healthcare professionals to quickly extract the information required.

• Complete records: Creation of patient medical records requires the right expertise and complete focus. Outsourced medical transcription service providers ensure that complete records are created to the extent possible by using well-trained medical transcriptionists and a rigorous quality assurance process.

• Clear information: Information in patient medical records created by medical transcription service providers is displayed with clarity. This enables the information to be accessed by all the participants in the care process without any confusion.

• Consistent: To be useful, the information in patient medical records should be consistent and not have any discrepancies. Well trained and skilled medical transcriptionists ensure that information in patient medical records is consistent by cross checking facts, undertaking research if necessary and applying context (right/ left, his/her etc.) where required to ensure consistent information.

• Precise: Often it has been found that though all the correct information is part of the patient medical record it is too jumbled and bulky. Outsourced medical transcription service providers ensure that information is recorded in precise manner while ensuring all the information is captured completely.

• Reliable: Outsourced medical transcription service providers ensure that the information in the patient medical records are reliable by verifying details wherever required or even leaving blanks so that the missing information can be filled in by the healthcare professional or support staff reliably.

• Timely: Outsourced medical transcription companies realize that patient medical records have to be created and made available on a timely basis to be useful. Outsourced medical transcription service providers ensure that turnaround time commitments are met with using a combination of the skilled teams, the right process and the right technology.

It can be seen that outsourced medical transcription companies have an important role to play in the healthcare continuum.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete medical transcription services from TransDyne, click here.

Medical transcription outsourcing: Choose a well-established service provider

It has been proven that outsourced medical transcription services provide invaluable support to healthcare facilities and healthcare professionals by helping documenting the patient encounter in a convenient, accurate, timely, secure and cost-effective manner.  However outsourcing medical transcription is a vital decision that could have a long-term impact on various aspects of a healthcare facility's operations.  While outsourcing medical transcription it becomes important to concentrate on factors beyond price. To ensure seamless transition it becomes vital to source a well-established medical transcription service provider.

While sourcing a service provider to support their medical transcription requirements, some of the relevant factors to be considered are:

·       No of years in existence: While outsourcing medical transcription it is important to assess the number of years the medical transcription service provider has been in existence. As medical transcription support forms the backbone for several areas of operations it is important to choose a medical transcription service provider with strong fundamentals instead of a fly-by-night operator to ensure a long- term partnership.

·       Client list: Apart from the years in existence it is also important to ensure that the medical transcription service provider has the relevant experience. This can be ascertained by looking at the profile of clients served by the service provider and checking on the references provided by these clients.

·       Mode of transcription: Another factor that has an impact on the quality of services is how the transcription work is executed by the service provider. That is, establishing whether the medical transcription work is executed in-house or through home based transcriptionists or by further subcontracting the work. Use of subcontractors or home-based transcriptionists could mean dilution of quality, delays in turnaround time and possible breaches in security. It is important to source a service provider who executes the work -n-house using well-trained medical transcriptionists, secure technology & infrastructure and proven processes. This helps in maintaining high levels of accuracy, strict adherence to turnaround time and increased HIPAA/ HITECH compliance.

·       Technology support: Technology has started to play an important role in medical transcription by improving several aspects including the following:

1.     Ease of use

2.     Convenient modes of dictation

3.     Speed

4.     Improving access

5.     Document delivery

6.     Security (HIPAA and HITECH)

7.     HL7 interface for EMR adoption

8.     Easy administration

It is important to establish the technology credentials of the medical transcription service provider to be ensured of seamless services both in the present and for future requirements.

 

It can be seen that partnering with a well established medical transcription service provider could provide invaluable support for the transcription needs of the healthcare facility both for the present and for future requirements.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete medical transcription services from TransDyne, click here.

Medical transcription outsourcing: Providing perfect solutions

In recent times demand for healthcare services have escalated due to the aging population and the increasingly stressful lifestyle of modern people. Combined with the escalating demand for healthcare services, the pressures on the healthcare sector to comply with statutory regulations has also increased. Healthcare professionals and healthcare facilities rely on information support to cope with the increasing demands to deliver services as well as deal with compliance issues. Therefore documenting the care process in detail becomes essential to the survival of healthcare facilities as this provides support not only in clinical decision making but also plays an important role in commercial and compliance related matters.

The need of the hour is to have complete documentation without hindering the care process or the workflow of healthcare professionals and support personnel. Outsourced medical transcription services provide a perfect solution to fulfill this need.

How do outsourced medical transcription services provide perfect solutions?

Medical transcription services have been a part of the healthcare process since the very beginning though the role played by these services has evolved from basic note taking to sophisticated services that provide seamless and unobtrusive services that aid in improving the operations of the healthcare facilities. Outsourced medical transcription service providers have accumulated an understanding of the needs of healthcare professionals and healthcare facilities with regard to documenting the care process and have devised the perfect solutions for these needs.

Some of the solutions provided by outsourced medical transcription service providers are:

• Remote services: By removing the medical transcriptionist team and the actual medical transcription department from the healthcare facility premises, medical transcription service providers have provided the following advantages:       

1.     Saving on costs

2.     Saving on overheads

3.     Mitigating staffing concerns

4.     Increasing focus on core business

5.     Reducing investment and up-gradation costs for transcription technology

• Supporting dictation: Over the years healthcare professionals have shown a marked preference for dictation as a method of documenting the patient encounter. This method of dictation-to- medical transcription has proven to have many advantages including retaining the narrative, allowing the doctor to reflect on the treatment process, providing a distinctive identity to each patient and providing important support in case of litigation. Outsourced medical transcription service providers not only support dictation but also allow healthcare professionals to use dictation modes of their choice.

• Document delivery: Using the right technology, outsourced medical transcription service providers have provided convenient, speedy and secure document delivery options to healthcare professionals. This aids the healthcare facility and healthcare professionals in several aspects

• Software and tools: Outsourced medical transcription service providers have always strived to use the latest technology for medical transcription to ensure that healthcare professionals and healthcare facilities reap maximum benefits. They have also strived to ensure that the software and tools used for medical transcription remain essentially easy to use to ensure that healthcare professionals enjoy the benefits without having to go through rigorous training. Outsourced medical transcription service providers have also adapted their services to include editing and proofreading services for transcripts generated by speech recognition software and HL7 interface for adoption of EMR/EHR.

It can be concluded that an expert and experienced medical transcription service provider can provide the perfect support to healthcare professionals and healthcare facilities in various aspects.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete and reliable medical transcription services from TransDyne, click here.

Medical transcription outsourcing: Laying the foundation for quality care

In every area of business, information and communication have become essential to achieve success. The healthcare sector is no different; information and proper access to this information is the cornerstone for providing quality services as well as achieving commercial success. Due to the advent of the Internet and innovations in technology it has become possible for healthcare facilities and healthcare professionals to have numerous options for documenting the patient encounter, which then forms the base for quality care and for other purposes like coding, billing, risk management, quality reporting, clinical studies and research purposes etc.

Among the numerous options available to healthcare professionals and healthcare facilities to document the care process - medical transcription, the process of converting the dictation of healthcare professionals to text format has proven to be one of the most convenient options. Due to the many constraints on the limited time and resources available to healthcare facilities, outsourced medical transcription to a professional medical transcription service provider has been found to be a prudent decision.

Outsourcing medical transcription helps lay the foundation for quality care by creating quality patient medical records at low costs.

How do outsourced medical transcription services provide a foundation for quality care?

Outsourced medical transcription service providers provide a foundation for quality care by providing services that ensure the following:

·       Efficiency: Outsourcing medical transcription helps ensure efficiency through the following means:

         

1.     Using dictation as method of capturing the details of the patient encounter helps healthcare professionals save on time, and this helps in improving efficiency

2.     The use of software and tools for automatic upload of dictation, delivery of transcripts helps save the time of healthcare professionals and support staff.

3.     Archiving of files on a predetermined interval of time ensures that healthcare professionals and support staff have easy access to older transcripts.

·       Clarity: Outsourced medical transcription services help improve the clarity of patient medical records by ensuring the entire patient story is recorded including the narrative. This provides healthcare professionals with a clear picture regarding the patient making each patient story distinctive and clear.

·       Accuracy: Capturing all the details regarding the patient accurately is very important for all aspects. Detailed patient medical records not only ensure clear communication among the various participants in the care process but also provide an important support for risk management. Outsourcing medical transcription ensures that errors are minimized and the patient medical records reflect accurate information

·       Usability: Among all the options available for documenting the patient encounter, outsourced medical transcription services are easiest to use requiring the minimum amount of training. Medical transcription services are also flexible and adapt to the changes occurring in the technology used for documentation like providing editing and proofreading services for speech recognition software transcription. Medical transcription services also support adoption of EMR/ EHR using HL7 interface.

It can be seen that quality medical transcription services can help provide a strong foundation for quality care by ensuring accurate, timely, secure and cost-effective creation of patient medical records. Medical transcription services provide further support by using easy to use technology that provides numerous benefits like customized delivery of transcripts, easy tracking of work-in-progress etc.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

TransDyne offers quality medical transcription at reasonable prices, executed by experienced and qualified medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!            

To avail complete and reliable medical transcription services from TransDyne, click here.